Legal Billing Coordinator

Summary

Join our team as a fully remote Legal Billing Coordinator after training (on-site training 1-2 times/week in Philadelphia). This role requires managing and coordinating the billing process for attorneys and clients, using Aderant software. You will work closely with legal teams, clients, and finance to ensure timely and accurate billing. The ideal candidate has experience with Aderant and a strong attention to detail. A Bachelor's degree in a related field is preferred. The salary range is $60,000 - $80,000 per year.

Requirements

• Minimum of 2 years of experience in legal billing, with a preference for experience using Aderant software
• Proficiency in Aderant billing software or other legal billing systems; strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook)
• Ability to maintain accuracy and attention to detail in a fast-paced environment
• Strong written and verbal communication skills, with the ability to interact professionally with clients and colleagues

Responsibilities

• Oversee the end-to-end billing process for the firm, ensuring all invoices are accurate, complete, and timely
• Utilize Aderant for time entry, billing, and collections management. Ensure proper coding and allocation of billable hours, expenses, and other billable items
• Generate and prepare monthly invoices using Aderant, ensuring compliance with client billing arrangements, rates, and billing guidelines
• Review, approve, and apply billing adjustments and write-offs in accordance with firm policies
• Work with attorneys and other timekeepers to ensure accurate time entries, correct billing codes, and compliance with client-specific requirements
• Address client billing inquiries, provide clarifications, and resolve any billing disputes or discrepancies
• Assist with month-end closing procedures, ensuring timely submission of all invoices and accurate reporting of billable hours and revenue
• Ensure that billing practices comply with firm policies, client agreements, and applicable legal industry standards
• Prepare and analyze billing reports and work with the finance team to provide insights on trends, outstanding invoices, and other relevant metrics
• Contribute to the continuous improvement of billing workflows, procedures, and client-specific billing practices

Preferred Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, or related field