Marketing Coordinator

Summary

Join Photobooth Supply Co., a company passionate about empowering entrepreneurs through photo booth businesses. We are seeking a detail-oriented Marketing Coordinator to support our continued growth. The ideal candidate will have extensive experience coordinating marketing projects and events, utilizing project management tools, and maintaining strong team communication. Responsibilities include managing marketing projects, supporting campaigns, overseeing trade shows, providing administrative support, and ensuring on-time delivery and budget adherence. The role requires strong organizational skills, data analysis abilities, and proficiency in various marketing and project management tools. This position offers a competitive salary, remote work options, and a comprehensive benefits package.

Requirements

• Minimum of 3 years experience in marketing with a focus in team and project coordination
• Proven track record managing individuals’ workloads and focus from task assignment to completion
• Experience planning and implementing trade shows and conferences, including international events
• Proficiency in project management tools, preferably ClickUp
• Experience with Shopify, HubSpot, Google Analytics, Facebook Business
• Strong organizational skills with the ability to manage multiple tasks simultaneously, including maintaining a high volume of content distribution to meet the set KPI
• Excellent communication and interpersonal skills
• Ability to analyze data and provide actionable insights
• Detail-oriented with strong notetaking and documentation skills
• Experience using various online tools such as GSuite, Slack, Notion, Zoom, Miro, etc
• Live along the United States West Coast, available between 8:30am and 5:30pm Pacific Time

Responsibilities

• Review team’s KPI inputs and statuses, track team member’s capacity, and raise any short- or long-term prioritization concerns to the Director with weekly updates
• Work closely with Marketing team members to ensure complete understanding of assignments, expectations, and due dates
• Create and maintain ClickUp management system for tracking marketing projects
• Ensure on-time delivery of marketing projects, meeting established deadlines
• Facilitate contractor projects by attending all meetings and ensuring projects are on track
• As directed, pull reports from Shopify, HubSpot, and other systems, providing summaries of findings to the Director
• Partner with the Head of Lead Generation on campaign reporting, pulling and organizing reports to support efficiency
• Monitor campaign performance, creating and updating campaign and project documents
• Assist Head of Content with distributing marketing content across various platforms, ensuring consistent and timely delivery
• Own every aspect of planning and execution for major industry trade shows as well as our own live events
• Track internal and external deadlines, proactively following up with team members and vendors on their assigned tasks
• Assist in building event budgets and own the ongoing monitoring of budgets, raising concerns or potential overages to the Director of Marketing before they occur
• Attend all events in-person to manage day-of logistics and support the team with organization and any ongoing changes
• Manage the coordination and on-site logistics of marketing and promotional photoshoots
• Manage the Director’s schedule, ensuring efficient time management
• Meeting facilitation including taking detailed notes and distributing minutes and action items
• Update Standard Operating Procedures (SOPs) as needed
• Invoice and contract support, including confirming payment terms with the latest agreements, reviewing contract renewals, and coordinating hourly and commissioned team member’s payments

Preferred Qualifications

• Knowledge of content distribution strategies across multiple platforms
• Familiarity with updating and maintaining SOPs

Benefits

• Salary: $55,000-$70,000 USD
• Opportunity to work with a dynamic and innovative marketing team
• Professional development and growth opportunities
• Gold Standard Health Benefits
• 401K
• Education Stipend
• Remote Work
• Bonus Plan
• Annual Retreat
• Generous PTO and Holiday Schedule
• Quarterly Financial Meetings
• Open Book Management
• Intimate Team
• Work from Home Stipend