Marketing Events Manager

Summary

Join SandboxAQ's marketing team as a strategic Marketing Events Manager, playing a pivotal role in executing impactful events that enhance brand presence and generate leads. You will collaborate closely with the Head of Marketing to manage approximately 30 annual events, including virtual events and SandboxAQ's participation in the World Economic Forum. This role encompasses managing the thought leadership program, overseeing webcasts, videos, and podcasts, and ensuring seamless event execution. The position requires a strong business acumen, proven event management experience, and the ability to handle multiple projects simultaneously. This is a hybrid role based in the San Francisco Bay Area with up to 40% travel.

Requirements

• This is a hybrid position, and candidates must live in the San Francisco Bay Area, with the ability to commute regularly to our office in Palo Alto
• Relocation will not be provided
• Must be able to travel up to 40% for onsite execution
• Demonstrated business-forward mindset, able to develop a strategy and communicate to executive-level leadership
• 8+ years of experience in marketing events, with a proven track record of managing large-scale events and delivering measurable results
• Experience with virtual event platforms such as On24, LinkedIn Live or similar tools
• Strong project management skills, with the ability to handle complex projects, tight deadlines, and competing priorities
• Bachelor’s degree in Marketing, Communications, Business, or a related field, or equivalent practical experience

Responsibilities

• Develop and execute a marketing event strategy that supports SandboxAQ’s business priorities
• Consult and lead conversations with leadership to ensure decisions are aligned with company goals and KPIs
• Identify, evaluate and secure all event sponsorships
• Own contracting process for all sponsorships
• Own events budget, tracking costs for each event and overall Marketing Events program
• Responsible for all financial reporting and will advise leadership on go-forward budget requests
• Responsible for companywide communication for upcoming events and post-event results and highlights
• Oversee agency for speaking engagement submissions, advising on speaker placement and ensuring deliverables are met
• Maintain a roster of internal and external speakers, understanding their expertise and externalized presence, coordinating speaker training as necessary
• Maintain the master event calendar, Jira workflows, the marketing asset warehouse, and other organizational and tools
• Own the end-to-end execution of all events
• Responsibilities include: venue and vendor selection, F&B, AV, trade show orders, shipments for events, swag orders, vendor selection, obtaining COI, etc
• Own lead generation efforts for all events, maintaining accurate reporting and ROI, create Salesforce dashboards for each event
• Create detailed event brief for each event, and communicate with onsite teams prior to events
• Manage all communications on events, including pre-event emails, social media language, and post-event followups
• Oversee onsite and virtual event logistics to ensure smooth execution
• Venue and vendor sourcing, onboarding and management
• Manage all marketing swag - development, ordering, fulfillment and inventory
• Oversee marketing shipping - primarily for events but may receive ad hoc requests to fulfill
• Support the Executive Office with SandboxAQ's presence at the World Economic Forum
• Oversee our flagship lunch event, managing venue logistics (F&B, AV, setup, etc.), invites and registration, as well as post-event followups
• May be tasked with other program support as needed, including hotel blocks, venue procurement and fabrication, video content development and vendor procurement
• Manage 1-2 virtual events per year, including procurement of a virtual event platform
• Support SandboxAQ’s Youtube channel by managing logistics for video conversations, including speaker procurement and preparation
• Manage logistics for webcasts hosted on platforms like On24, including speaker procurement and preparation, developing talking points and scripts
• Develop strategy for SandboxAQ’s podcast presence, securing podcast sponsorships

Benefits

• This role may be eligible for annual discretionary bonuses and equity
• Competitive salaries
• Stock options depending on employment type
• Generous learning opportunities
• Medical/dental/vision
• Family planning/fertility
• PTO (summer and winter breaks)
• Financial wellness resources
• 401(k) plans