Meeting Planning Assistant

Summary

Join our team as a Meeting Planning Assistant to help produce logistics and program for events, working remotely with occasional travel.

Requirements

• Bachelor’s Degree
• Excellent organizational skills
• Strong interest in event planning
• Proficiency with MS Word, Excel and Power Point
• Strong analytical and critical thinking skills
• Excellent ability to multi-task, prepared to work on at least 5 events at varying stages
• Engaging, professional and diplomatic demeanor
• Customer service focus
• Superior oral and written communication skills
• Time and priority management skills necessary to complete work within established time frames
• Deadline and results oriented
• Self-motivated and able to work both independently and as part of a team
• Enthusiastic with a strong desire to succeed
• Strong attention to detail

Responsibilities

• Establish and maintain relationships with key professionals, industry leaders, senior executives and media within relevant vertical markets
• Assist customers in a professional, service-oriented manner during execution of daily work and onsite at conferences
• Work with and support a cross-functional team on an ongoing basis to ensure successful operations of conferences
• Manage the coordination of internal Travel, Transportation and Shipping arrangements
• Manage the coordination of VIP Speaker Travel
• Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures and mobile app (logos, firm descriptions, biographies, headshots, presentations and advertisements where applicable)
• Coordinate conference mailings including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc
• Create and edit conference mobile app, including sponsor ads, speaker biographies and speaker presentations
• Manage registrations through databases
• Onsite preparation (travel, distribute badges, point of contact for clients)
• Facilitate the organization and coordination of panel's discussions (for speakers) prior to the event
• Manage client questions, inquiries and any customer service related issues or concerns

Benefits

Remote work, flexible hours