Netsuite Assistant

Summary

Join our team as a proactive and highly organized Executive Assistant to support our Founder and CEO in the data migration industry, specifically Netsuite! You will play a key role in streamlining operations and ensuring smooth day-to-day management as the business expands. Responsibilities include handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with administrative tasks. This is a full-time, remote role requiring strong organizational skills, experience with NetSuite, and proficiency in various software applications. The ideal candidate will have 3+ years of experience as an Executive Assistant or in a similar role. We offer a supportive team environment, learning and development opportunities, potential performance bonuses, PTO, and HMO after 3 months.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role
• 3+ years of experience with NetSuite
• Strong experience in phone and email management, calendar coordination, and CRM data entry
• Proficient in HubSpot, Trello, or similar CRM and project management tools
• Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management
• Excellent written and verbal communication skills
• Ability to take initiative, solve problems independently, and implement efficient workflows
• Strong organizational and time management skills
• Familiarity with basic bookkeeping and reporting
• Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset

Responsibilities

• Migrate Clients to Netsuite
• Uploading Vendor Records: Enter and manage vendor information by uploading records into the NetSuite system, ensuring all details are accurate and up-to-date
• Creating Vendor Contact Lists: Follow detailed instructions to create and maintain vendor contact lists in QuickBooks, which may involve exporting and importing data between systems
• Data Migration Support: Assist in the migration of data from existing systems to NetSuite, ensuring that all necessary data is transferred correctly and efficiently
• Generating Reports: Help generate and customize reports within NetSuite to provide insights on vendor performance, project status, and other relevant metrics
• Scheduling & Calendar Management: Organize and schedule meetings and keep the executive informed of upcoming appointments
• Email & Communication Management: Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages
• Administrative Support: Assist with document organization, mail management, and basic reporting
• Process Optimization: Help establish efficient workflows and implement best practices for managing executive responsibilities
• Project Coordination: Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met

Preferred Qualifications

International experience

Benefits

• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months