Office Manager and Quickbooks Virtual Assistant

Summary

Join 20four7VA as an Office Manager and QuickBooks VA, managing a team, projects, and client relations within the exterior remodeling industry. This senior-level role requires 40 hours/week commitment (7 AM to 4 PM CST, flexible) and involves project management, budget control, financial administration using QuickBooks and LMN software, and contract negotiation. You will be responsible for resource planning, field staff coordination, and change management. Apply now to work with this amazing client and enjoy a remote work environment.

Requirements

• Senior to Advanced Level experience
• 40 hours/week commitment
• Proficiency in QuickBooks and LMN software
• Experience in project management, budget control, and financial administration
• Experience in client and vendor management
• Excellent communication and interpersonal skills

Responsibilities

• Manage the team, subcontractors, and vendors, ensuring everyone knows their tasks and follows through
• Be the point person for daily operations, providing direction and support as needed
• Develop, drive, and implement project goals as a core member of the project team
• Review project scope and accompanying documents to ensure nothing is missed prior to the start
• Maintain elevated project management skills, including scheduling, estimating, and understanding all contract options with a focus on profitability
• Develop and maintain working relationships with clients, subcontractors, vendors, and other agencies involved in the project
• Create and maintain project budgets and schedules
• Manage projects from start to final closeout using QuickBooks, LMN software, and Google Drive
• Determine needed resources (manpower, equipment, and materials) with attention to budgetary limitations
• Manage and coordinate the field staff in collaboration with the operations manager
• Negotiate contracts with external vendors to reach profitable agreements
• Evaluate financial and scheduling progress
• Prepare job status weekly reports for review with stakeholders, including profit status
• Manage change events with the operations manager and/or the foreman
• Expedite vendor estimates and proposals as needed
• Handle all project financials, including forecasting, profit and loss (P&L) management, accounts payable (AP), and accounts receivable (AR)
• Create new client or vendor accounts
• Handle transferring funds, adding transactions, and processing expenses

Preferred Qualifications

Neutral accent

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you