Office & Workplace Coordinator

Summary

Join FloQast as a part-time Office and Workplace Coordinator to support the New York office's daily operations. You will manage office supplies, coordinate events, greet guests, and ensure a positive work environment. This is a 1099 fixed-term contract (approximately 6 months, 24 hours/week) for a small office (25-35 employees). Responsibilities include managing office lunch programs, coordinating deliveries, maintaining office tidiness, and planning small team events. The ideal candidate is highly organized, has strong communication skills, and enjoys creating a positive workplace culture.

Requirements

• Brings the energy and builds the buzz, transforming the office into a dynamic hub of positive interactions and unparalleled culture
• Strong communication skills
• Experience in office coordination, workplace support, or administrative roles
• Strong sense of ownership and ability to work independently
• Friendly, approachable, and dependable presence in the office
• Highly organized with good time management and attention to detail
• Comfortable jumping between different types of tasks throughout the day
• Able to lift up to 25 pounds (like lunch deliveries or office supplies)

Responsibilities

• Set up and manage recurring office lunch and snack programs
• Greet guests and customers and help make their visits smooth and welcoming
• Coordinate office mail & deliveries and work with IT on equipment drop offs and pickups
• Keep the office tidy, stocked, and running efficiently (including light cleanup when needed)
• Plan and support small team events like birthday treats, happy hours, and seasonal celebrations
• Be the go-to person for office questions, supply requests, and day to day logistics
• Communicate with building staff, vendors, and the facilities team as needed
• Support occasional admin or facilities-related tasks
• Office supply ordering and inventory management

Preferred Qualifications

• Experience working in a small office or startup environment
• Familiarity with workplace tools like Zoom, Google Workspace, or Slack
• Light events experience or interest in building a positive workplace culture
• Comfort communicating with vendors or building staff to troubleshoot issues