Office Coordinator

Summary

Join ecobee's Toronto office as a part-time Office Coordinator! You'll be the main point of contact for employees, visitors, and candidates, ensuring a positive experience for everyone. Responsibilities include managing office supplies, catering, and maintaining a welcoming workspace. This permanent, part-time role requires 25+ hours per week and involves working in the Toronto office three days a week. You'll collaborate with various departments and contribute to a smooth-running office environment. ecobee offers a fantastic team, competitive salaries, health benefits, and a progressive Parental Top-Up Program.

Requirements

• You are self-starter who combines a high level of creativity and initiative with very strong organizational skills
• 2+ years working in a front-desk administration role for a mid-size or larger office environment
• Effective problem solver who can work with a variety of stakeholders and customers
• You are a strong communicator, and can handle multiple tasks at once
• You are always willing to help and lend a hand
• You have the availability to work in our Toronto office 3 days per week (at least 25 hrs/week), with the flexibility to work more hours or days as business needs arise
• The hired candidate will be required to complete a background check

Responsibilities

• Greet employees and guests who visit the Toronto office
• Act as the point of contact for external couriers
• Implement guidelines from our Joint Health & Safety Committee (JHSC)
• Manage administration of physical security access (office pass cards)
• Oversee the maintenance of office and meeting room supplies
• Oversee the maintenance of our kitchens, cleaning-cycles, and snacks
• Oversee the maintenance and appeal of our washrooms, liaising with building operations
• Support the ordering, stocking and inventorying of office supplies
• Support in-office meeting catering requirements
• Support in-office events and company-wide planning
• Support office expense management
• Partner with Human Resources, IT, Communications, and Executive Administration

Benefits

• Competitive salaries
• Health benefits
• Progressive Parental Top-Up Program (75% top-up or five bonus days off)
• Flexible hours
• Office-based, fully remote, or hybrid work environment