Operations Assistant

Summary

Join the Assistantly team as an Operations Assistant and contribute to the smooth and efficient running of client operations. You will play a pivotal role in managing daily administrative tasks, optimizing processes, coordinating meetings, and building strong client and vendor relationships. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively in a remote setting. The position offers above-market pay, permanent work-from-home opportunities, and a range of benefits including paid time off and a health and wellness allowance. Part-time and full-time positions are available. Assistantly offers a supportive environment designed for your success and opportunities for career advancement.

Requirements

• 2+ years in operations management or a similar role, preferably in a virtual setting
• Strong ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Excellent verbal and written communication skills, with strong attention to detail
• Proficient in project management software, Microsoft Office, or Google Suite
• Demonstrated ability to streamline processes, improve operational efficiency, and lead teams to success
• Strong relationship-building skills, with the ability to work effectively with clients, staff, and partners
• Sound judgment and decision-making abilities, with a knack for identifying opportunities and providing innovative solutions
• Ability to work independently and collaboratively in a remote setting

Responsibilities

• Oversee daily administrative tasks, ensuring smooth and efficient operations
• Identify and implement process improvements to enhance productivity and streamline operations
• Schedule and coordinate team meetings, track action items, and follow up on progress
• Develop and maintain strong relationships with clients and vendors, addressing any issues that arise
• Assist in onboarding and training new employees on operational processes and company policies
• Create and maintain standard operating procedures (SOPs) to ensure consistency and efficiency across the organization
• Utilize data and metrics to measure operational performance, identify areas for improvement, and implement corrective actions
• Assist with the planning and execution of projects, ensuring deadlines and objectives are met
• Manage resources and supplies, ensuring that the team has everything needed to operate effectively
• Collaborate with cross-functional teams to implement new systems and technologies that improve operational efficiency
• Proactively identify areas for cost reduction and operational enhancement, providing innovative solutions to challenges

Preferred Qualifications

Resumes in English only

Benefits

• Above market starting pay scale
• Permanent work-from-home opportunities
• Part-time and full-time positions available
• Health & Wellness Allowance
• Paid Time Off (PTO) yearly
• Monthly bonus drawings, loyalty & performance bonuses, profit sharing