Operations Coordinator

Summary

Join our team as an Operations Coordinator and support Finance and Marketing functions at Mantra. You will manage administrative tasks, plan events, and coordinate projects while working cross-functionally to ensure seamless execution.

Requirements

• 1-2 years of experience as a project manager, events coordinator, or in logistics
• Bachelor's degree
• Excellent written communication skills, with the ability to craft engaging content
• Strong organizational skills and attention to detail

Responsibilities

• Organize and manage events from conception to execution
• Create and manage timelines, budgets, and resources to ensure successful event execution
• Oversee vendor management, including contract organization and negotiation
• Handle all event logistics, ensuring seamless coordination and delivery
• Manage multiple events and projects simultaneously with strong organizational skills
• Support booth shipment and material inventory for events
• Assist with on-ground strategy needs as they arise
• Utilize project management tools such as Asana to track progress and ensure timely completion
• Manage the Go-to-Market (GTM) calendar and act as the logistics manager for both in-person and virtual GTM events
• Create promotional materials for events, including flyers, brochures, and digital content
• Execute digital marketing campaigns, including email campaigns and social media promotion
• Understand audience segmentation and targeting to optimize event promotion strategies
• Project manage the Call for Proposal (CFP) process, including coordinating proposals for speaking opportunities, gathering speaker bios, drafting conference blurbs, and creating social posts
• Manage the company’s mail operations and ensure efficient administration
• Assist with state-level entity compliance administration
• Support monthly close processes by collecting and organizing internal receipts
• Provide HR administrative support, assisting with onboarding and offboarding employees to improve the overall People Operations experience

Benefits

• Equity
• Performance bonus
• Medical, vision, and dental coverage for employees, spouses, and dependents
• 401k
• Flexible work location (work from the Bahamas for a few weeks? Cool by us)
• Unlimited PTO
• Inclusive parental leave, equal for all parents
• $1,000 new-parent mental wellness benefit
• Healthcare & Dependent Care FSA
• Free access to remote & in-person wellness classes via our co-working space