Remote Operations Manager

Summary

The job is for an Office Manager at Ad Hoc Labs, a mobile app startup. The role involves administrative support, process improvement, operations management, office management, employee IT administration, and culture building. The ideal candidate should have exceptional organizational skills, problem-solving abilities, and be able to multitask. They must be located in Los Angeles with a valid driver's license and reliable transportation.

Requirements

• Previous experience as a front office manager or operations coordinator would be an advantage but not a requirement
• Exceptional organizational and communication skills and ability to problem-solve are a must
• Ability to multitask and take ownership over multiple projects and experience navigating an ever-changing environment
• Desire and sensibility to help drive the culture in a fast-paced startup environment; enthusiasm for the software and privacy problems we work on
• Top-notch knowledge a variety of office and team software such as Google Suite, Slack, Airtable, etc
• Candidate must be located in Los Angeles with a valid driver's license and reliable transportation

Responsibilities

• Administrative support - calendar scheduling and logistical support for CEO and leadership team, as well as general administrative support to employees
• Process Improvement - routinely analyze existing workflows and procedures to pinpoint inefficiencies and bottlenecks, identify opportunities for further optimization or automation
• Operations - serve as a liaison and manage key functions of our recruiting process, legal and board operations, and partner communications. Maintain company records, manage digital services, and organize communication and documentation as well as project manage special and ad hoc projects
• Office Management - making sure our hybrid office space is organized, well stocked with supplies, food, and functions smoothly day-to-day; coordinating team lunch, snack orders, and scheduling on-site meetings. Ability to pick up mail weekly at the office mailbox located in Los Feliz, Los Angeles and be onsite on an occasional but reliable basis
• Employee IT administration - oversee employee onboarding, tech equipment distribution, and inventory management
• Culture - organizing office activities and events (e.g. company retreats, special events, team outings, launch parties, etc.), as well as creating other employee engagement touch points that create the right energy for our team and foster team culture

Benefits

• Health and Dental coverage for employees, dependents, and domestic partners
• 401K with employer matching
• Investment in career development, including training, conferences, and online learning resources
• Work remotely in style, with a stipend to set up or enhance your remote work setup
• Meaningful work on an innovative and growing set of products
• Collaborative, cross-functional work culture with an emphasis on autonomy and communication