Payroll Analyst

Summary

Join HubSpot as a Canada Payroll Analyst and play a key role in ensuring accurate and timely payroll processing for over 6,000 employees across Canada and the US. You will leverage your expertise in Canadian provincial regulations and US payroll laws to maintain compliance and support our diverse workforce. This role requires a proven track record of driving process efficiency and a dedication to exceptional customer service. You will spearhead automation initiatives, ensure seamless compliance, and take our Canadian payroll function to the next level. The position is based in a dynamic, remote work environment. You will be instrumental in maintaining accuracy and resolving payroll issues.

Requirements

• At least 3 years of experience in a payroll-related position
• At least 2 years of experience in payroll tax, accounting, or a related field
• Proven experience processing payroll for a large employee base (6,000+ employees) in both Canada and the US
• In-depth knowledge of Canadian provincial payroll regulations, including experience with collective bargaining agreements
• Strong understanding of US federal and state payroll laws and tax regulations
• Proficiency in Workday payroll system is essential
• Experience with ServiceNow or similar case management systems for employee query management
• Familiarity with internal controls and SOX compliance
• Excellent analytical and problem-solving skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team in a fast-paced environment
• Excellent communication and interpersonal skills
• Maintain strict confidentiality standards
• Strong proficiency in Excel, including VLOOKUP and pivot tables

Responsibilities

• Process accurate and timely payroll for over 6,000 employees across multiple Canadian provinces and US states within Workday
• Ensure all employee wages and payroll deductions comply with Canadian provincial regulations, collective bargaining agreements, and US federal and state laws
• Accurately calculate and deduct various payroll items, including benefits, wage garnishments, and all applicable taxes
• Process all forms of taxable income, such as awards, gift cards, and relocation expenses, ensuring correct tax treatment
• Issue Records of Employment (ROEs) and complete all payroll information requests from Service Canada
• Conduct periodic, quarterly, and annual payroll audits
• Process wage and tax adjustments as needed to maintain accuracy
• Troubleshoot and resolve payroll issues promptly by collaborating with HR, Finance, and employees
• Engage with employees and external agencies via ServiceNow to address and resolve payroll-related queries
• Collaborate with various teams to identify and implement opportunities for streamlining payroll processes
• Assist with quarter-end and year-end tasks, ensuring the accuracy of annual T-4s and RL-1s, and processing corrections as required
• Demonstrate a strong understanding of internal controls and SOX documentation, with experience in control testing
• Propose and implement innovative ideas and automated solutions to enhance payroll functions and efficiency
• Ensure data integrity, accuracy, and reconciliation across all payroll systems
• Manage and successfully complete complex and sensitive payroll projects as required

Preferred Qualifications

Bachelor’s Degree or equivalent experience preferred

Benefits

Remote work, flexible hours