Hakkoda is hiring a
Payroll and Benefits Specialist, Remote - Worldwide

Summary

The job is for a Payroll and Benefits Specialist at Hakkoda, a growing international data consultancy. The role involves managing US payroll, benefits, compliance, and spend management, as well as cross-training on international payroll processes. The ideal candidate should have a Bachelor's degree in HR, Accounting, Business Administration or related field, 3-5 years of experience in a related field, and knowledge of payroll processing and accounting principles.

Requirements

• Bachelor's degree in Human Resources, Accounting, Business Administration or related field
• Proven experience as a Payroll Specialist or similar role, preferably with benefits administration responsibilities
• 3-5 years of experience in a related field is preferred
• Knowledge of payroll processing and accounting principles
• Ability to handle confidential information with discretion
• Strong analytical and problem-solving skills
• Excellent attention to detail and organizational abilities
• Effective communication skills, both verbal and written
• Strong work ethic and positive attitude
• Ability to work independently and as part of a team, be self-directed and self-motivated

Responsibilities

• Payroll processing (US)
• Review and process bi-monthly payroll in Rippling (HRIS)
• Verify accuracy of payroll information and resolve any discrepancies
• Review employees’ wages, deductions, taxes and other adjustments
• Ensure Compliance with federal, state and local payroll requirements
• Generate reports on payroll and benefit costs, deductions and contributions
• Prepare payroll-related tax filings and reports as required
• Implement and maintain payroll processes
• Benefits Administration (US)
• Administer employee benefits programs, including health insurance, retirement plans, work from home stipend, and other fringe benefits
• Work with brokers to design and implement competitive benefit programs
• Assist employees with benefit enrollment, changes and inquiries
• Review monthly benefit invoices for accuracy
• Ensure compliance with benefit plan regulations and reporting requirements
• Manage leave administration process
• Spend Management
• Maintain spend management company policy and review transactions for adherence to policy
• Issue spend management cards to new employees
• Prepare monthly spend management reporting, ensure spend by department is in line with budget
• Compliance
• Maintain compliance with federal, state and local payroll requirements. Manage correspondence with agencies and resolve any discrepancies
• Assist in year end audits (for areas related to payroll and benefits) and tax filings
• Global Payroll Management
• Cross train on the payroll processes for employees across various international locations (Costa Rica, Portugal, UK, Employer of Record)

Preferred Qualifications

• Experience with Rippling (HR and payroll platform) and Sage intacct (GL)
• Advanced proficiency in Microsoft Excel

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Retirement savings plan
• Professional development opportunities
• Remote position
• Additional work from home benefits
• Bonus
• Trip to Costa Rica for new hire training