Payroll Manager

Summary

Join HeartFlow, a leading medical technology company, as our Payroll Manager! Oversee the entire payroll process for North American and international employees, ensuring accuracy and timely processing while adhering to all regulations. Collaborate with HR, Finance, and other departments to optimize operations and deliver exceptional customer service. This leadership role requires managing payroll staff, implementing payroll systems, and ensuring compliance. The ideal candidate possesses extensive payroll experience, strong analytical skills, and a proven ability to manage complex processes. HeartFlow offers a competitive salary, bonus, and stock options.

Requirements

• 5+ years of cumulative experience with US hourly and salaried payroll processing in multi-state and multi-entity
• Bachelor’s degree in Business, Accounting or Finance or relevant years of experience required
• International payroll experience

Responsibilities

• Manage the full cycle payroll process for North America and international employees, including payroll tax reporting, tax compliance, tax remittance and stock compensation
• Drive best practices and process optimization as the subject matter expert in various payroll projects including process documentation and improvements, system changes, integrations, and implementations
• Ensure processing of new hires, tranfers, promotions and terminations are accurate on on-time
• Effectively resolve any payroll-related issues as they arise
• Provide leadership in the coordination and implementation of the Payroll and HRIS systems including time and attendance system
• Ensure adherence to tax regulations and reporting as well as compliance of Sarbanes-Oxley
• Critically review and analyze payroll processes in order to recommend and implement changes leading to best practice operations
• Manage regular preparation of relevant management reports; including weekly, monthly, quarterly and year-end
• Communicate actively with Operations, Finance, HR and Benefits to review cross-departmental impact and reconcile data sharing
• Establish and implement consistent payroll policies processes and procedures across the company
• Document workflow and standard operating procedures
• Review and process expense reports
• Manage and work cross functionally on audits such as 401K, workers Comp and financial audits
• Manage payroll staff
• Other duties as assigned

Preferred Qualifications

• ADP payroll/KRONOS experience strongly preferred
• Experience implementing new payroll platform a plus
• CPP certification
• Advanced proficiency in Excel and other Microsoft Office products
• Demonstrated ability to prioritize and meet deadlines
• Ability to communicate effectively with others
• Able to work in a fast-paced environment
• Problem solving mentality- seeks to understand and willing to problem solve
• High attention to detail and accuracy

Benefits

A reasonable estimate of the base salary compensation range is $119,000 to $185,000 per year, cash bonus, and stock options