Payroll Officer

Summary

Join iKhokha as a Payroll Officer and ensure the accurate and efficient management of monthly payroll. Review HR documentation, assist with employee onboarding/offboarding from medical aid and group risk schemes, and process payroll in accordance with SA tax legislation. Review commission reports, investigate anomalies, and capture/review business-related employee expenditure. Assist with payroll forecasting, generate reports, review leave pay and bonus balances, and assist with PAYE and other tax returns. Act as the primary relationship manager for internal HR and third-party providers. Assist with implementing the company's BEE strategy related to skills development.

Requirements

• Business administration/finance degree or diploma
• Certification in Sage 300
• 5+ years’ experience in a payroll department with the following
• Must have excellent knowledge of tax legislation affecting employees’ take-home pay
• Must be proficient in MS Word, MS Outlook and MS Excel
• Intermediate-to-expert experience with Sage 300 People payroll software is a pre-requisite
• Must be a self-starter or entrepreneurial and willing to get your hands dirty in a company with a scale-up culture
• Must be able to handle pressure and adapt to change in a dynamic, rapidly shifting environment
• Excellent attention to detail, organizational and communication skills
• Must be curious and willing to learn how the company’s operations influence monthly payroll (i.e., understanding what economic drivers influence staff commission, overtime, etc.)

Responsibilities

• Ensure the accurate and efficient management of iKhokha’s monthly Payroll
• Review of HR related documentation to ensure that all relevant payroll related documents are filed correctly, kept up to date and submitted to 3rd parties as required (i.e., employee IDs, tax numbers, bank account details, medical aid and group risk info, etc.)
• Assist Talent team in onboarding and offboarding employees from the company’s medical aid & group risk schemes
• Ensuring that monthly payroll and any ad hoc payroll runs are processed accurately, efficiently and in accordance with SA tax legislation
• Review of monthly commission reports generated by internal company sales and support team leaders and submission thereof to the Finance Operations Manager for final sign-off. Investigation into any anomalies identified
• Capture and review all business-related expenditure incurred by employees and appearing on payroll. Conduct investigations into any unauthorised spend
• Assistance with payroll forecasting for budget purposes
• Generate reporting related to time/effort expended by Product team members for the purposes of capitalising internally generated intangible assets
• Review leave pay and bonus provision balances and conduct investigations into any discrepancies identified (i.e., long outstanding leave, etc.)
• Generate and assist in submission of PAYE and other tax returns with oversight of the Finance Operations Manager
• Escalation of any payroll system errors to Finance Operations Manager and Sage/3rd party consultancies where necessary
• Engage with Sage/3rd party consultancies regarding continuous improvement to the company’s payroll system and processes
• Act as the primary relationship manager between the internal HR team and ensure that any information affecting payroll is communicated timeously (i.e., new hires, terminations, in and out of cycle increases, change in medical aid details, etc.)
• Act as first line respondent to any employee queries regarding payroll (incl. investigation of payroll discrepancies, generation of dummy payslips, tax returns, etc.)
• Act as the primary relationship manager for 3rd party providers affecting payroll such as Discovery, PSG, and Sage
• Assisting the Finance Operations Manager & Learning Manager with implementing the company’s BEE strategy as it relates to skills development (incl. assistance with generation of the company’s annual workplace skills development plan and employment equity reporting for Department of Labour)

Preferred Qualifications

• Prior experience in managing Discovery Medical Aid & Group Risk schemes would be preferrable
• Advanced MS Excel experience would be preferrable
• Practical experience in MS Dynamics 365 Business Central or similar accounting package would be preferrable

Benefits

• Work in a high-growth company with tangible results you're accountable for
• Enjoy hybrid, remote, and in office work models
• Competitive remuneration and benefits, including Medical Aid and Group Risk scheme contributions
• Be guided by visionary leadership
• Seize the opportunity for study leave
• Access to on-demand learning and development
• Experience a friendly, collaborative culture with a team of all-round-lekker humans (it’s true, we surveyed our Employees and they told us so)
• If you find yourself at HQ, coffee on tap and a selection of hot beverages provided by our very own onsite Barista