Payroll Specialist

Summary

Join Fleetio's Accounting/Payroll team as a Payroll Specialist! With 3+ years of payroll experience and meticulous attention to detail, you will process semi-monthly payrolls using BambooHR, ensuring accurate and timely payments. Responsibilities include maintaining payroll compliance, generating reports, supporting employees with payroll inquiries, and maintaining accurate records. You will also collaborate with HR and contribute to system improvements. Fleetio offers a dynamic work environment, competitive benefits, and a commitment to diversity and inclusion. We are a rapidly growing company in the transportation technology sector, having recently completed a significant funding round.

Requirements

• 3+ years of payroll experience, preferably handling mixed employee types (salary, hourly, part-time)
• Proficiency with payroll and HRIS systems (e.g., Bamboo, Gusto, ADP, Paycom, Workday, etc.)
• Solid understanding of payroll regulations, wage and hour laws (FLSA), and tax compliance
• Strong attention to detail, analytical skills, and ability to handle confidential data

Responsibilities

• Accurately process and review semi-monthly payrolls for all employees using BambooHR
• Ensure timely and correct payment of wages to salaried, hourly, and part-time employees
• Verify timekeeping records, including hours worked, overtime, PTO, and holiday pay
• Validate payroll data (e.g., new hires, terminations, wage adjustments, bonuses, and deductions)
• Reconcile pre- and post-payroll reports for accuracy and resolve discrepancies before final submission
• Maintain compliance with federal, state, and local payroll laws and regulations
• Calculate and file payroll taxes, wage garnishments, and other required deductions
• Generate payroll-related reports for Finance, HR, and auditors
• Support internal and external audits related to payroll and employee compensation
• Audit of benefit billing with vendors and the benefit administration system
• COBRA administration
• Respond to employee inquiries related to pay, deductions, withholdings, and payroll procedures
• Provide documentation and support for employment verification, loan applications, and similar requests
• Collaborate with HR to ensure proper tracking of benefits, leaves of absence, and employee status changes
• Maintain and update employee payroll records with accuracy and confidentiality
• Recommend and implement improvements to payroll processes and systems
• Assist in the testing and implementation of new payroll systems or upgrades

Benefits

• Multiple health/dental coverage options (100% employee coverage, 50% family coverage)
• Vision insurance
• Incentive stock options
• 401(k) match of 4%
• PTO - 4 weeks
• 12 company holidays + 2 floating holidays
• Parental leave- birthing parent (16 weeks paid) non-birthing (4 weeks)
• FSA & HSA options
• Short and long term disability (short term 100% paid)
• Community service funds
• Professional development funds
• Wellbeing fund - $150 quarterly
• Business expense stipend - $125 quarterly
• Mac laptop + new hire equipment stipend
• Remote working friendly since 2012 #LI-REMOTE