People Systems and Operations Associate

Summary

Join Vanta as our People Systems and Ops Associate and play a key role in driving our People programs. You will strengthen the infrastructure of our People team by owning the configuration, maintenance, and continuous improvement of our HR systems, ensuring data accuracy, optimizing workflows through automation, and supporting cross-functional initiatives. This role involves managing and maintaining core HR systems, owning data integrity, automating processes, supporting company-wide programs, ensuring compliance, and serving as a resource to employees. Prior experience in People Ops or a similar role in a high-growth environment is preferred but not required. Success in this role requires strong attention to detail, data integrity, system-building skills, discretion, problem-solving abilities, and excellent communication. Vanta offers industry-competitive compensation and a comprehensive benefits package.

Requirements

• Prior experience in People Ops or similar (such as Recruiting Ops) at a high growth environment (though this is not required)
• Strong interest in HR systems, data, and operations, with prior experience working in HRIS or related systems (e.g., HiBob, Workday, Ashby, Culture Amp, etc.)
• Excellent attention to detail and a strong sense of data integrity
• Ability to build scalable systems and automate repetitive processes using tools and integrations
• Comfortable managing sensitive data with a high degree of discretion and confidentiality
• Strong problem-solving skills, operational rigor, and project management chops
• Clear, effective written and verbal communication — able to collaborate across teams

Responsibilities

• Manage and maintain our core HR systems (e.g., HRIS, performance platforms, benefits admin portals, onboarding tools). You’ll be the go-to expert on how our systems function and how to scale them with the company
• Own the accuracy, confidentiality, and integrity of employee data. Build and maintain automated reports and dashboards to surface insights for stakeholders across People, Finance, and other teams
• Identify manual processes and proactively build scalable solutions using automation and integrations across tools. Translate complex business needs into efficient, repeatable processes
• Support company-wide People programs (performance reviews, engagement surveys, onboarding, benefits administration) through effective systems design, setup, and documentation
• Ensure system configurations and data meet compliance requirements (e.g., I-9s, 401k audits, employment verifications). Lead audit data pulls and documentation support
• Serve as a resource to employees through our ticketing system — answering questions and resolving issues related to HR systems, data updates, benefits, and process flows with clarity and care

Preferred Qualifications

• Experience in high-growth or fast-paced environments is a plus
• Proficiency with G-Suite, Slack, Zoom, and general aptitude for learning new software quickly

Benefits

• Industry-competitive compensation
• 100% covered medical, dental, and vision benefits with dependents coverage
• 16 weeks fully-paid parental Leave for all new parents
• Health & wellness and remote workplace stipends
• Family planning benefits through Carrot Fertility
• 401(k) matching
• Flexible work hours and location
• Open PTO policy
• 11 paid holidays in the US