Aviaras is hiring a
Personal Assistant

Summary

The job is for a Personal Assistant who will act as an extension of an executive, managing communication, schedules, and confidential information while maintaining transparency with the team. The role requires technical skills such as proficiency in office management software and familiarity with project management tools. Soft skills like exceptional communication, strong organizational abilities, critical thinking, and a proactive approach are also required.

Requirements

• Proficiency in office management software such as Microsoft Office Suite and Google Workspace
• Familiarity with project management tools and collaboration platforms like Notion, Asana, and Slack
• Exceptional communication skills, both verbal and written, tailored to effectively match the nuances of various stakeholders
• Strong organizational and time-management skills, capable of managing multiple priorities simultaneously
• Critical thinking and decision-making abilities under pressure, maintaining professionalism and poise
• Adopt a 'second-brain' approach, constantly anticipating the needs of the executive and taking initiative to address issues before they arise
• Comfortable with a high degree of autonomy and empowered to make substantial decisions
• An exemplary communicator who thrives in a remote working environment, understanding the critical importance of transparency and constant communication in such settings

Responsibilities

• Serve as a proxy for the executive, effectively managing communication and decision-making processes to ensure that their interests are represented with integrity
• Maintain and manage the executive’s schedule, ensuring efficient time management and prioritization of tasks, balancing both personal and professional commitments
• Handle confidential information with the utmost discretion, ensuring privacy and security in all communications and documentation
• Ensure clear and constant communication of plans, thoughts, and actions to the executive team, maintaining transparency across all channels
• Collaborate closely with other assistants and team members, fostering a unified approach to task and project management
• Actively participate in team meetings, providing valuable ideas and feedback aimed at enhancing team performance and achieving collective goals

Benefits

• Quick response times (within 10 minutes) during working hours
• Consistently providing realistic estimates on task durations and meeting deadlines
• Efficiently executing tasks without compromising on quality