Personal Assistant

Summary

Join Mary's Meals International as an experienced Personal Assistant to support the Chief Growth Officer, Chief Operations Officer, and Chief People & Governance Officer. This fast-paced role involves diverse tasks such as diary management, meeting coordination, travel arrangements, and project work. You will work closely with Boards, Committees, and Leadership teams. The position offers flexible working arrangements with regular attendance required in the Glasgow office quarterly. Mary's Meals is committed to safeguarding and offers a supportive work environment. Apply now to make a real impact!

Requirements

• Fantastic interpersonal skills and robust experience as a Personal Assistant
• Exceptional organisational skills to manage the balance of scheduled work with provision of unplanned support
• Great communication skills
• Confident, competent, resilient, with a solution-focussed approach
• Ability to take on a variety of projects with a high level of competence and confidentiality
• Proximity and ability for commuting to Glasgow on a quarterly basis

Responsibilities

• Assess ELT priorities and re-directing emails, enquiries and requests as necessary
• Drafting emails and other correspondence, proof-reading, and writing reports
• Managing emails, phone calls, post, general correspondence, reports, minutes of meetings, forms and compiling address lists
• Carrying out background research and providing reports on various subjects
• Attending Board meetings for Programme Affiliates, and MMI Board meetings in the absence of the Support Services Lead, taking minutes at the same and preparing follow-up actions for circulation
• Organising internal and external meetings and teleconferences, including booking venues, arranging accommodation, preparing agendas and meeting papers, disseminating meeting papers and liaising with board members
• Organising and coordinating complex travel itineraries to optimise travel time and making all travel and accommodation arrangements necessary for the ELT and other key personnel as required
• Undertaking projects from time to time on behalf of the ELT - examples include organisation of events
• Attending regular ELT meetings in person in Glasgow
• Attending sub-group meetings within each of the core pillars, including Senior Leadership Meetings, safeguarding committee meetings and other core committee meetings; taking minutes at the same and preparing follow-action

Benefits

• 34 days annual leave (pro-rated for part time working patterns) including bank holidays, increasing by 1 day each completed calendar year, to a maximum of 39 days (+ option to buy another week)
• Flexible working
• Employee Assistance Programme
• Life assurance
• Pension - depending on the location of the candidate. Any pension contribution paid as part of salary will be subject to normal statutory deductions/ taxation