MGE Underground is hiring a
Procurement Assistant

Summary

The job is for a Procurement Assistant at MGE Underground in Paso Robles, CA. The role involves assisting with vendor relations, inventory management, and purchase orders, among other responsibilities. The ideal candidate should have a valid Class C Driver’s License, knowledge of procurement best practices, strong analytical skills, excellent communication skills, and proficiency in Microsoft Office Suite.

Requirements

• Valid Class C Driver’s License with a clean driving record
• Knowledge of underground and overhead electrical tools
• Knowledge of procurement best practices
• Familiarity with procurement software and tools
• Strong analytical and problem-solving skills
• Excellent communication skills
• Attention to detail and a high level of accuracy
• Ability to work independently and as part of a team
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Willingness to learn and adapt to changing procurement processes
• Integrity and ethical behavior in handling sensitive procurement information
• Ability to work overtime as required

Responsibilities

• Assist the Director with research and identify potential suppliers/vendors
• Obtain price quotations and maintain a comprehensive supplier database
• Intake tool order requests, place orders or pull from existing stock
• Track date of purchase and invoices for tools that are eligible for warranty
• Assist in the creation and processing of purchase orders
• Review purchase orders for accuracy and completeness and track and monitor order status to ensure timely delivery
• Communicate with suppliers to resolve order discrepancies or issues
• Communicate delivery schedules and expectations to suppliers and maintain positive relationships with vendors
• Communicate with shops to monitor and update inventory levels to avoid stockouts
• Assist in conducting regular stock counts and reconciliation
• Maintain accurate procurement records, including purchase orders and contracts. Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed
• Ensure compliance with company procurement policies and procedures. Assist in the evaluation and qualification of new suppliers
• Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality
• Provide administrative support to the procurement team as required. Schedule meetings, maintain calendars, and assist with correspondence

Preferred Qualifications

• High School Diploma or GED
• Minimum 2 years of experience as a Procurement Assistant or in a similar role

Benefits

• 401k
• Medical, dental, vision, and life insurance
• Vacation accrual for non-exempt employees
• Nine paid company holidays
• Learning & Career Development Opportunities
• Educational Conferences & Seminars
• Employee Assistance Program