Remote Procurement and Project Support Administrator

Summary

Join our team as a Procurement and Project Support Administrator! You will provide crucial support to the Senior Purchaser, managing procurement processes and administrative tasks. This role demands meticulous attention to detail and efficient task management to ensure smooth procurement and project success. Responsibilities include preparing documents, managing electronic submittals, communicating with vendors, and maintaining detailed records. Proficiency in MS Office and strong organizational skills are essential. The position is remote, offering flexibility in working hours, and reports directly to the President and Senior Purchaser. Compensation is directly handled by the client, with salary ranging from $900 to $1100.

Requirements

• Proven experience in providing support to Senior Administrators in a project-oriented environment
• Proficiency in MS Office suite (Word, Excel, Outlook) and familiarity with procurement software or databases
• Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines consistently
• Ability to adapt quickly to changing priorities and work effectively in a dynamic, fast paced environment
• Exceptional attention to detail and accuracy in document preparation and data entry
• Excellent communication and interpersonal skills, with the ability collaborate professionally with all team members
• A high school diploma or equivalent qualification is required

Responsibilities

• Provide essential support to the Senior Purchaser in the procurement process, including but not limited to, creating materials lists, coordinating lead times, and ordering samples as required
• Prepare accurate submittal cover sheets and label forms, ensuring compliance with project specifications and requirements
• Utilize spec intel programs proficiently to compile and distribute electronic submittal packages of various sizes and complexities
• Various vendor communications such as tracking orders, obtaining lead times, etc, and communicating back to the Senior Purchaser
• Maintain meticulous records of procurement activities, including purchase orders, invoices, and delivery confirmations
• Provide general administrative assistance to the Senior Purchaser, including managing correspondence and organizing files
• Ability to provide overall support to other departments of the company as time permits

Preferred Qualifications

• Familiarity with construction or procurement processes is advantageous
• Additional certification or training in procurement, project management, or office administration is beneficial

Benefits

• This position operates remotely with a direct report to the President and Senior Purchaser
• Flexibility in working hours may be necessary to accommodate project deadlines or procurement needs
• Salary: $900 - $1100