Procurement Specialist

Summary

Join Telix Pharmaceuticals as a Procurement Specialist and play a key role in managing procurement requests, ensuring alignment with sourcing strategies, and supporting category managers. You will triage incoming requests, determine their category (tactical or strategic), and ensure proper PO creation, monitoring, and closure. Collaboration with Accounts Payable for smooth transitions and payments is crucial. Compliance with SOX requirements is essential, maintaining transparent and auditable processes. This role is vital for efficient procurement, adhering to internal controls and regulatory standards. You will support both tactical and strategic procurement activities, manage PO amendments, and ensure compliance with SOX standards. The position also involves process improvement, collaboration with cross-functional teams, and regular updates to procurement leadership.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field
• 3+ years of experience in procurement, with a focus on procurement operations, vendor management, or sourcing
• Experience with procurement software and systems (e.g., SAP, Ariba, Coupa)
• Familiarity with SOX compliance and procurement regulations
• Strong knowledge of procurement processes, including purchase orders, supplier negotiations, and contract management
• Experience in managing multiple stakeholders in a fast-paced environment
• Understanding of both tactical and strategic procurement processes, with the ability to prioritize and triage requests based on urgency and category
• Knowledge of SOX compliance, internal controls, and procurement audit requirements
• Ability to manage POs effectively, ensuring they are opened correctly, monitored for closure, and amended as necessary due to contract changes
• Strong written and verbal communication skills, able to interact effectively with both internal teams and suppliers
• High attention to detail in procurement documentation, ensuring accurate and compliant records
• Ability to proactively identify procurement challenges and work with cross-functional teams to resolve them
• Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment
• Comfortable analyzing procurement data and using it to inform decisions and improvements

Responsibilities

• Review and triage incoming procurement requests to determine whether they are tactical, strategic, or fall under the responsibility of a category manager
• Collaborate with the category management team to ensure requests are routed to the appropriate teams for strategic sourcing or tactical execution
• Ensure that procurement requests are processed in a timely and efficient manner, with clear communication to internal stakeholders regarding next steps
• Support the procurement team in executing processes for both tactical and strategic procurement activities
• Ensure compliance with company procurement policies and guidelines throughout the procurement lifecycle
• Assist with creating and managing purchase orders (POs), ensuring they are opened correctly and in accordance with procurement policies
• Work closely with Accounts Payable to ensure proper transition of POs to payables for payment processing and address any issues or discrepancies during the process
• Monitor POs to ensure they are closed in a timely manner if not used or when the related contracts are completed
• Manage amendments to POs, including updates due to changes in contracts, ensuring proper documentation and communication of such amendments
• Ensure procurement activities are conducted in accordance with SOX compliance standards, maintaining accurate and transparent records for audit purposes
• Implement procurement controls to meet compliance requirements and ensure that processes are documented and auditable
• Work closely with finance and compliance teams to review procurement processes and ensure they are consistent with internal audit and SOX standards
• Identify and implement process improvements within the procurement function to enhance efficiency, reduce lead times, and improve vendor relationships
• Support the development and refinement of procurement templates, guidelines, and tools
• Provide regular updates to procurement leadership on the status of requests, supplier performance, and process improvements
• Work closely with internal teams, including finance, legal, and category managers, to ensure procurement processes align with organizational goals and strategies
• Collaborate with business units to understand their procurement needs and ensure alignment with the broader strategic sourcing plan

Preferred Qualifications

• Foster an inclusive environment, valuing diversity and ensuring everyone feels respected
• Think outside the box and develop unique solutions to challenges
• Consistently strive for excellence in all tasks and responsibilities
• Focus on achieving goals with measurable outcomes and performance
• Uphold integrity and ethical conduct in all interactions with colleagues and stakeholders
• Thrive in dynamic environments, adjusting to changing priorities and embracing new challenges
• Communicate clearly and effectively with colleagues and stakeholders at all levels
• Work well within teams, sharing expertise to achieve collective goals
• Bounce back from setbacks, persevering through challenges with a positive attitude
• Demonstrate a commitment to ongoing personal and professional development

Benefits

• Competitive salaries
• Annual performance-based bonuses
• An equity-based incentive program
• Generous vacation
• Paid wellness days
• Support for learning and development