Production Coordinator

Summary

Join Meeting Tomorrow, a fast-growing events agency, as a Production Coordinator and play a crucial role in ensuring seamless event execution. You will manage communication, maintain event documentation, coordinate logistics, and support on-site operations. This remote role requires strong organization, adaptability, and communication skills, along with 3+ years of experience in live event coordination. The agency offers a supportive remote work environment, competitive benefits including health insurance, paid time off, parental leave, and a bonus structure. Meeting Tomorrow values kindness, commitment, and humility, and seeks candidates who align with these core values. The salary range is $55,829 - $69,787 annually.

Requirements

• Exhibit our company core values of Kindness, Commitment, and Humility
• Previous experience in live event coordination, production, or logistics is required
• You can spot inconsistencies, catch last-minute changes, and keep track of multiple moving pieces
• You’re comfortable troubleshooting issues and adjusting plans on the fly
• Whether it's scheduling meetings, drafting follow-ups, or answering urgent requests, you excel at clear, professional communication
• You’re proficient with productivity tools (Microsoft Office, Google Suite, project management software, etc.)

Responsibilities

• Maintain event records and production documentation, including attendee details, schedules, and floorplans (using platforms like Social Tables or Vectorworks)
• Schedule and follow up on meetings, and serve as the primary out of office contact for Production Managers
• Coordinate travel, lodging, and onsite logistics for technical crews
• Support pre-event planning by confirming equipment orders, verifying delivery schedules, and ensuring all details are in place for smooth execution
• Manage urgent inquiries and issues
• Create and update purchase orders
• Ensure invoice alignment
• Track any updates to gear or labor in sales orders—including overtime and onsite changes

Preferred Qualifications

Experience with Vectorworks or CAD software is a bonus

Benefits

• Medical, dental, and vision plan options
• Employer paid STD, LTD, Life Insurance, and EAP access
• 401k with employer matching up to 4%
• 16 PTO days (increases with tenure) + 9 paid holidays
• Annual profit-sharing bonus
• 12 weeks 100% paid parental leave (maternity, paternity, adoption)
• $50 Monthly fitness reimbursement
• Monthly stipends for internet and/or cell
• Company donation(s) to your charities of choice (up to $1,000 annually)
• Regular social events and learning opportunities