Program Associate

Summary

Join AI4ALL as a part-time Program Associate to support the AI4ALL Ignite Accelerator program. You will coordinate admissions, manage program operations, train application reviewers, and liaise with students and staff. This remote position involves managing applicant communication, maintaining program records, and ensuring smooth logistical and administrative operations. The role requires approximately 15 hours per week from late July 2025 through April 2026, with a mix of asynchronous and synchronous work. The ideal candidate is highly organized, tech-savvy, detail-oriented, and committed to AI4ALL's mission. This is a non-exempt position with an hourly rate of $35.00 per hour.

Requirements

• 1-2 years of professional work experience in program coordination or administration
• Demonstrated experience organizing and managing multiple deadlines, tasks, and projects, with great attention to detail
• Excellent written and verbal communication skills
• Comfort using spreadsheets and managing data (e.g., creating filters, cleaning data, reviewing for accuracy)
• Proficiency in using common productivity tools such as Google Workspace
• Ability to work independently and collaboratively in a remote environment
• Commitment to diversity, equity, and inclusion in education

Responsibilities

• Ensure smooth program operations by managing logistics and communications across the AI4ALL Ignite program
• Supporting projects such as: the virtual Program Kickoff and Student Symposium, the transition from the Portfolio Project component to the Career Readiness component, updating the Portfolio Project Repository, and maintaining accurate rosters
• Communicate with program applicants regarding deadlines and their application status
• Track and update admissions and enrollment metrics and provide regular updates to the Program Manager
• Maintain and clean applicant data for accuracy and consistency in application platform
• Collaborate with the Program Manager to ensure timely admissions decisions
• Generate a comprehensive list of enrolled students upon the completion of the admissions cycle, ensuring accuracy and proper documentation
• Support application reviewer onboarding
• Facilitate training to prepare application reviewers for executing the admissions process
• Maintain and update application reviewer training materials to ensure clarity and relevance
• Provide ongoing support to ensure application reviewers maintain consistency, accuracy, and timeliness in their reviews
• Support selection of program volunteers
• Coordinate onboarding of program volunteers
• Update and distribute volunteer training materials
• Provide ongoing support and supervision to ensure volunteers meet program needs

Preferred Qualifications

• Possess an undergraduate degree or equivalent experience in a related field
• Have familiarity with the project management tool, Asana
• Demonstrate experience training or supporting seasonal staff or professional volunteers
• Demonstrate initiative and ownership in remote roles, including identifying and addressing gaps or next steps proactively
• Have familiarity with virtual event planning or support
• Are passionate about increasing diversity and inclusion in artificial intelligence
• Thrive in a fast-paced and ever-changing environment; adaptability is key

Benefits

• This is a non-exempt position with an hourly rate of $35.00 per hour for approximately 15 hours per week
• The position is not eligible for company benefits due to the nature and duration of employment
• This position offers flexible hours and the opportunity to work remotely, making it ideal for those who thrive in independent and collaborative virtual environments