Program Coordinator, Medical Communications

Summary

Join PRECISIONscientia as a Program Coordinator and contribute to transforming lives through medical communications. Manage up to 20 projects simultaneously, overseeing project development, tracking deliverables, and ensuring timely completion. Maintain efficient communication across departments, clients, and internal teams. Responsibilities include managing the medical/legal/regulatory (MLR) process, coordinating meetings, preparing reports, and collaborating with vendors. The ideal candidate possesses strong organizational skills, attention to detail, and excellent communication abilities. This role offers a rewarding career in a collaborative and growing environment.

Requirements

• Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered
• 0-2 years of prior work experience in a client service/agency setting or related internship experience
• A high level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook)
• Strong written and verbal communication skills

Responsibilities

• Track project deliverables through all departments, ensure due dates are relayed, and obstacles are identified and communicated efficiently
• Run your clients medical/legal/regulatory (MLR) process
• This includes submissions, coordinating with taggers, and communicating status updates to the client, the MLR Supervisor, and your supporting team
• Oversee coordinating internal and external meeting, taking meeting notes during meetings, and providing status updates to the team
• Review invoicing documents and final reconciliations, prepare Sunshine Act reports and any ancillary reports as required by the client
• Work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment
• Be responsible for preparing and distributing the assignment report and facilitating assignment team meetings

Preferred Qualifications

• Working knowledge of timeline and schedule development
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines

Benefits

• Health insurance
• Retirement savings benefits
• Life insurance and disability benefits
• Parental leave
• Paid time off for sick leave and vacation
• Discretionary annual bonus