Program Management Assistant

Summary

Join Battleground Alliance as a Program Management Assistant and support project coordination and program implementation. Coordinate logistics for meetings and events, maintain project files and program materials, and support vendor contract processing. Create program materials, presentations, and documentation, while maintaining project timelines and providing data management and reporting support. Ensure program compliance and assist with program evaluation and reporting activities. The ideal candidate will possess excellent communication and organizational skills, along with proficiency in Microsoft Office Suite and database management. Remote work with a preference for candidates in DC is offered.

Requirements

• Bachelor's degree in any field, or equivalent combination of education and experience
• Minimum 3-4 years of program coordination, project support, and/or campaign experience
• Basic understanding of 501(c)3 and 501(c)4 and PAC compliance
• Demonstrated experience in program support and coordination activities
• Excellent written and verbal communication skills
• Strong organizational abilities with attention to detail in program documentation
• Time management skills with ability to manage multiple deadlines
• Problem-solving skills and ability to work independently on program tasks
• Reliability and punctuality in meeting program deadlines and commitments
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Database management experience with data entry, analysis, and reporting
• Basic understanding of project management principles and tools
• Experience with document creation and materials development
• Collaborative approach to working with program teams and vendors
• Adaptability to changing program priorities and requirements
• Confidentiality in handling sensitive program information
• Professional judgment in program-related decision-making

Responsibilities

• Coordinate logistics for meetings, trainings, workshops, and coalition events
• Organize and maintain project files, strategic documents, and program materials
• Support vendor contract processing and documentation
• Create program materials, presentations, and supporting documentation
• Maintain project timelines and deadline tracking across multiple workstreams
• Provide data management and reporting support for program metrics
• Process program-related documents and maintain filing systems
• Support program compliance activities including 501(c)3 and 501(c)4 requirements
• Assist with program evaluation and reporting activities

Preferred Qualifications

• 3+ years of program coordination or project management experience
• Experience in nonprofit, government, or educational program settings
• Advanced Excel skills (pivot tables, formulas, data analysis)
• Experience with project management software (Asana, Trello, Monday.com)
• Vendor management and contract processing experience
• Program evaluation and reporting experience

Benefits

• $70,000-$80,000 depending on experience
• Benefits included
• Remote with DC Preference