Project Coordinator

Summary

Join our team as a Project Coordinator and contribute to the successful operation of your team, working on client projects and company initiatives. As a Project Coordinator, you will be responsible for administrative, coordination, and scientific tasks, including formatting documents, coordinating logistics, and providing project support.

Responsibilities

• Formatting, consistency and general quality control review of scientific documents
• Assisting Project Managers with client and healthcare professional communication on multi-component projects
• Coordinating logistics and providing project support for both in-person and virtual events and meetings
• Day-to-day co-ordination of the project teams and monitoring of project timelines
• Scheduling meetings, recording minutes and coordinating their distribution
• Assisting the team with the development of planning tools to optimise the productivity of the team
• Supporting the accurate referencing of scientific materials, including preparing reference packs
• Screening records for relevance to research questions and extracting data from relevant publications
• Liaising with our Creative team on the development of figures and other visuals to be included in reports
• Supporting the development of client proposals and tracking those sent and responded to
• Management of project compliance, which includes completing compliance training
• Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies
• Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
• Supporting Analysts and Medical Writers with the write up of methods and results of projects into engaging reports and slide sets
• Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
• Helping project teams to keep abreast of the latest potentially relevant sources of information and industry guidelines
• Organising divisional monthly meetings and other internal activities