Property Management Maintenance Coordinator

Summary

Join United Field Services, Inc. as a Remote Property Management Maintenance Coordinator and oversee the maintenance operations of our property portfolio remotely. Coordinate with vendors, handle maintenance requests, and ensure timely completion of work. Your organizational skills and communication abilities will be key to success. You will prioritize maintenance requests, schedule tasks with vendors, monitor projects, maintain vendor databases, conduct virtual inspections, and maintain accurate records. Excellent customer service and communication with tenants and property managers are essential. You will also assist in developing and implementing property maintenance procedures and coordinate with the accounting team for budget oversight.

Requirements

• A minimum of 3 years of experience in property management or maintenance coordination
• Strong knowledge of property maintenance procedures and best practices
• Exceptional organizational skills with the ability to multitask and prioritize effectively
• Excellent verbal and written communication skills
• Proficiency in property management software and the Microsoft Office Suite
• Ability to work independently in a remote environment while managing time effectively
• Strong attention to detail and problem-solving abilities
• Valid driver's license and reliable transportation may be required for occasional site visits

Responsibilities

• Receive and evaluate maintenance requests from property managers and tenants, prioritizing them based on urgency and importance
• Coordinate and schedule maintenance tasks with vendors and contractors, ensuring they have clear instructions and timelines
• Monitor ongoing maintenance projects to ensure compliance with company standards and completion within scope and budget
• Maintain databases of qualified vendors and track their performance in terms of quality and timeliness
• Conduct virtual inspections and follow up with vendors to monitor the quality of work completed
• Maintain accurate records of all maintenance requests, work orders, and vendor contracts, preparing reports as necessary
• Provide excellent customer service by effectively communicating with tenants and property managers regarding maintenance activities and updates
• Assist in developing and implementing property maintenance procedures to improve efficiency and quality
• Coordinate with the accounting team for budget oversight and cost management related to property maintenance