Proposal Coordinator

Summary

Join Nava, a public benefit corporation, as a Proposal Coordinator supporting Senior Proposal Managers in the coordination and execution of proposal responses. You will play a vital role in ensuring efficient use of billable staff time while delivering high-quality proposals. Collaborate with various stakeholders, including Client Solution Managers and Subject Matter Experts, throughout the proposal development process. Additionally, you will directly support Growth executives and directors, administering internal programs to build capacity for the Growth leadership team. This position requires strong organizational, communication, and time management skills, along with experience in proposal management or project management, preferably in government contracting or technology consulting. Nava offers a comprehensive benefits package including competitive medical, dental, and vision benefits, generous time off, an annual discretionary bonus, and parental leave.

Requirements

• 2+ years of experience in proposal management, project management, or business operations, preferably in government contracting or technology consulting
• Familiarity with the government procurement process
• Proficient in Microsoft Office Suite, Google Suite, Slack, Atlassian tools (Jira, Confluence), and other modern knowledge management tools
• Strong organizational, communication, and time management skills
• Detail-oriented with a strong commitment to accuracy and quality
• An adaptive, empathetic, collaborative, and positive mindset
• Highly resourceful, reliable, and detail-oriented
• Must be legally authorized to work in the United States and meet any other requirements for government contracts for which they are hired
• Candidates offered a job at Nava must have work authorization that does not require visa sponsorship, either currently or in the future. Please be aware that most of our positions require U.S. citizenship or a green card
• May be subject to a government security investigation and must meet eligibility requirements for access to classified information or applicants who are eligible for security clearances

Responsibilities

• Assist in the preparation and formatting of proposal documents to ensure they meet company and client standards
• Coordinate proposal schedules, task assignments, and deadlines to ensure timely delivery of proposal sections
• Facilitate communication among proposal team members via Slack, Atlassian tools (e.g., Jira, Confluence), and other collaboration platforms
• Support the organization and maintenance of proposal documentation in Google Suite and other relevant systems
• Establishing team channels in Nava’s communication platform (Slack)
• Setting up timekeeping codes for new proposal work
• Coordinating with relevant stakeholders to schedule kickoff meetings
• Preparing proposal documentation to include the response shell, work plan and compliance list
• Own and coordinate the Growth Organization calendar, including weekly, monthly, and quarterly recurring meetings and ad hoc scheduling
• Schedule and participate in proposal kickoff meetings, daily standups, and review sessions
• Assist in setting up and managing growth workspaces in Slack, Atlassian Suite, and Google Suite
• Act as a coordinator across portfolios and between business development and other Nava business units to support clear, consistent communication and collaboration
• Arranging and securing travel
• Securing meeting sites/rooms
• Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company

Preferred Qualifications

• Proven success in an administrative or executive assistant role; preference for experience in professional services or civic/gov tech
• Experience interfacing with executives and managing their schedules
• Experience utilizing G-Suite (Google calendar, Google Drive, Google Docs/Sheets, and Google groups) or other scheduling software
• Experience coordinating proposals within a government technology consulting firm
• Experience with AI and LLM tools, or specific proposal management or RFP development tools like Loopio
• APMP Foundation-level certification or similar is a plus

Benefits

• Competitive benefits: We prioritize your well-being, offering highly competitive medical, dental, and vision benefits
• Generous time off: Enjoy 20 days of accrued PTO, 12 paid federal holidays, 5 prorated floating holidays, and unlimited sick leave
• Annual discretionary bonus: Paid annually to eligible employees. When Nava does well, you do well
• Parental leave: Receive 16 weeks of fully paid parental leave and weekly meal deliveries during your leave
• Employee wellness program: Access our comprehensive Employee Wellness Program
• Virtual doctor visits: Enjoy zero copay virtual doctor visits through UHC
• Fertility support: Benefit from fertility support and treatment options
• Sabbatical leave: We offer a sabbatical leave program
• 401k contributions: We match 4% of your salary in 401k contributions
• Flexible work arrangements: We offer flexible work arrangements to suit your needs
• Home office setup: Receive assistance with your home office setup and a monthly phone allowance
• Utilities reimbursement: Get a monthly partial reimbursement for utilities (where applicable)
• Learning and development: Access our comprehensive learning and development program
• Tuition and Professional development budget: Receive a prorated annual tuition and professional development budget and a LinkedIn Learning license
• Equity stock options: Benefit from equity stock options
• Employee referral program: Participate in our employee referral program
• Commuter benefits: Enjoy commuter benefits
• Insurance coverage: Receive short and long-term disability insurance, as well as life and accidental death insurance
• Inclusive culture: Join our diverse, inclusive, highly collaborative, and vibrant culture that supports remote work