Proposal Manager

Summary

Join Veeva Systems, a leading life sciences industry cloud company, as an experienced Proposal Manager. You will lead the end-to-end proposal lifecycle, collaborating with cross-functional teams to create compelling proposals for North American and European customers. This role demands project management skills, excellent communication, and the ability to transform complex information into persuasive content. You will manage multiple priorities, ensure professional presentation, and contribute to continuous improvement. Veeva offers a flexible work environment and a comprehensive benefits package. The ideal candidate possesses 4+ years of proposal management experience in a B2B setting, preferably within life sciences or SaaS. This is an opportunity to significantly impact a dynamic and collaborative environment.

Requirements

• Proven Proposal Management Expertise: 4+ years of experience managing complex proposals within a dynamic B2B environment. Experience in life sciences and/or SaaS technology and services is a significant plus
• Demonstrated Project Management Skills: Driven by deadlines with a sense of urgency. Proven ability to effectively coordinate cross-functional teams and manage complex projects with tight deadlines
• Educational Foundation: Bachelor’s degree or equivalent work experience
• Global Collaboration & Time Zone Adaptability: Flexibility to support a global customer base and response team, including core U.S. Eastern Time working hours (9 am - 5 pm ET) and the ability to work irregular or extended hours across time zones as needed
• Exceptional Communication Skills: Excellent written and oral communication abilities, with a knack for transforming technical details into compelling narratives
• Leadership Mentality: Self-motivated and proactive, with a natural inclination to take ownership and drive results within a team setting
• Team-Oriented Approach: A collaborative spirit and positive attitude with the ability to work effectively both independently and together with a high-performing team
• Meticulous Attention to Detail: Strict adherence to accuracy with expert formatting, editing, and proofreading skills
• Technical Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), including advanced use of Word styles. Experience with RFP response tools (e.g., Loopio, Responsive, etc.) is preferred

Responsibilities

• Lead the Proposal Lifecycle: Project manage all RFx activities from initial receipt through final submission, ensuring timely and high-quality deliverables
• Orchestrate Response Teams: Effectively coordinate contributions from cross-functional teams (Sales, Solution Consulting, Professional Services, Product, Strategy, IT Security, etc.) to develop winning responses
• Develop Response Strategies: Lead response team alignment calls and discussions to define scope, understand customer needs, identify key differentiators, and guide the team on assignments and timelines
• Craft Compelling Content: Transform complex information into persuasive written content, clearly articulating Veeva's value proposition and differentiation
• Drive Efficiency and Quality: Draft response deliverables, manage project workflows, and conduct thorough quality checks to ensure accuracy, clarity, and compliance
• Contribute to Continuous Improvement: Collaborate with the content management team to maintain the accuracy of proposal templates and the answer library
• Manage Multiple Priorities: Effectively handle a workload that includes multiple proposal assignments and other projects, consistently meeting deadlines
• Ensure Professional Presentation: Format, proofread, and edit all proposal deliverables for accuracy, clarity, and a polished appearance

Benefits

• Medical, dental, vision, and basic life insurance
• Flexible PTO and company paid holidays
• Retirement programs
• 1% charitable giving program