Proposal Manager / Technical Writer

Summary

Join TestPros, Inc. as a part-time, remote Proposal Manager, contributing your expertise in proposal development and capture management for the U.S. Federal Government IT industry. Lead and coordinate proposal responses, write sections of proposals, support business development, and improve proposal management processes. Collaborate with Subject Matter Experts (SMEs) to ensure clear, concise, and compliant proposal content. Manage proposal development from RFP receipt to post-submission debrief, including creating schedules, organizing resources, and ensuring on-time submission. Analyze proposal requirements, develop compliance matrices, and integrate proposal themes. Make recommendations on optimal response strategies, manage writer work products, and ensure proposal compliance and uniformity. The position requires a minimum of 5 years of relevant experience and proficiency in MS Office Suite, technical writing, and Shipley Proposal Training.

Requirements

• Must be a full U.S. Citizen and eligible for a clearance
• Proposal and capture expertise; Federal and State/Local government experience (with IT services, Small businesses, IDIQs/Task Orders), including supporting multiple concurrent bids
• Minimum 5 years of Proposal and Capture expertise for the U.S. Federal Government IT industry including supporting multiple projects
• Experience using AI within the Proposal Development and Proposal Bid domain
• Experience with writing to DOD and/or Civilian Federal client requirements, including responding to RFPs, RFQs, Task Orders, RFIs, and Sources Sought Notices
• Expert 'power user' experience with MS Office Suite, (Word, Excel, Outlook, PowerPoint)
• Expert at proposal formatting and technical Writing
• Shipley Proposal Training (or similar)

Responsibilities

• Produce proposal sections or volumes with minimal assistance from other writers
• Work closely with Subject Matter Experts (SME's) to ascertain and address specific technical and management details as well as ensuring the text is clear, concise, and meets all RFP requirements
• Analyze the proposal requirements and create compliance checklists and assignment/deadline checklists for all proposal volumes (price, technical, reps & certs, past performance.)
• Ensure that all volume leaders, company General Managers, and the VP of Finance are aware of proposal requirements to be addressed
• Coordinate tasking and communicate schedule to partners and sub-contractors
• Create, maintain, communicate and manage schedules to insure a 100% on time, compliant submission record
• Organize resources, both internally and externally (these include technical and management and past performance content contributors, staff recruiting, graphics specialists, contract administrator, pricing, etc.)
• Develop and maintain the proposal Compliance Matrix
• Develop and integrate proposal themes, discriminators and key success factors based on Capture guidance
• Make recommendations on how to best respond to the RFP by meeting or exceeding the customer's requirements, within company guidelines and the competitive environment
• Manages and integrates writer work products, ensuring proposal compliance and uniformity
• Interviews managers and technical experts and develops proposal narratives
• Resolves issues with originating authors or team members
• Writes, edits, and rewrites technical sections; maintains document configuration management and control
• Reads and analyzes RFP's and edits proposal content for readability, consistency, clarity, and compliance with requirements
• Ensures that all RFP format specifications have been followed and meets all proposal deadlines
• Improves the readability and clarity of text by using active voice and concise language, and minimizing jargon
• Minimize style differences from multiple authors and contributors
• Works collaboratively with Proposal Management for feedback on design standards
• Creates style manuals and acronym lists that are customized for each proposal effort
• Ensures the proper contextual integrity of each completed proposal section by reviewing edits with the respective SME/contributor
• Demonstrates an outstanding level of commitment to each project
• Proven track record of collaborating in a team environment to get the job done under all circumstances

Preferred Qualifications

• Experience with Shipley Method or equivalent
• Experience developing proposal graphics
• APMP Membership and APMP Practitioner Level certification or higher is also preferred
• Experience with U.S. Governmental technical proposal development and processes is preferred, experience with Cyber Security, IV&V, and/or QA proposal development is a plus
• Experience with opportunity research and management platforms such as GovWin, Bloomberg, etc

Benefits

• Competitive salary
• Medical/dental/vision insurance
• Life insurance
• Disability insurance
• Paid time off
• Paid holidays
• 401(k) retirement plan with company match
• Opportunities for professional growth
• Cell phone discounts