Proposal Specialist

Summary

Join Docebo's EMEA team as a Proposal Specialist, supporting the sales team in the evaluation, response, and project management of RFPs/IFQs. Collaborate with various teams, including Sales, Legal, and Marketing, to manage the proposal lifecycle from intake to submission. Create and distribute project outlines, perform writing and editing, and maintain a global RFP knowledge base. Work cross-functionally with SMEs to craft compelling proposals that highlight Docebo's capabilities and address customer needs. The ideal candidate possesses 2+ years of technical sales experience in bid/proposal development, fluency in French, English, and Italian, and proficiency in leveraging AI. This role requires exceptional communication, organization, and prioritization skills, along with a deep understanding of the L&D/SaaS industry.

Requirements

• 2+ years’ experience technical sales experience in bid/proposal development, or related role
• Must be fluent reading and writing in French, English, and Italian
• Proficiency in leveraging AI in your daily workflow
• Experience working in Pre-Sales or technical writing
• Exceptional prioritisation, organisation, and communication skills
• Knowledge and understanding of marketing and business development best practices
• Ability to work collaboratively in a team environment, as well as independently with minimal supervision

Responsibilities

• Support a global sales organisation by managing the complete lifecycle of a proposal response from intake of the RFP through to submission
• Collaborate with Sales, Legal, Deal Desk, Marketing, and SMEs (Presales Solution Consulting & Architecture, SA, Security & Compliance) and operate with outstanding synchronisation
• Facilitate opportunity qualification calls/meetings, strategy calls, and regular status updates of RFP funnel
• Create and distribute project outlines (Responsibility Matrix) that break out RFP requirements into section assignments for project team members for completion
• Perform writing, editing, proofreading, customising, and formatting to ensure proposal responses are clear, concise and well-presented
• Help the team maintain and update a global RFP knowledge base, to increase the efficiency of the proposal process and share your knowledge with the entire organisation
• Work cross-functionally with SMEs within the organisation to create responses for proposals while maintaining a technical understanding of the company’s products and service offerings
• Review, edit, and provide guidance on the creation of cover letters, executive summaries, value propositions and other key components of proposals
• Support all activities related to the assembly, production, and logistics of the final proposal
• Have a deep understanding of our customer’s needs, and help us translate our capabilities into a story that earns their business
• Complete ongoing training and education credits as they relate to your role

Preferred Qualifications

Knowledge and experience of the L&D/SaaS industry and its surrounding standards will be a plus

Benefits

• Generous Vacation Policy, plus extra floating holidays to use for religious or cultural events that matter to you
• Employee Share Purchase Plan
• Career progression/internal mobility opportunities
• Four employee resource groups to get involved with (the Docebo Women's Alliance, PRIDE, BIDOC, and Green Ambassadors)
• WeWork partnership and “Work from Anywhere” program