Proposal Specialist

Summary

Join Strata Information Group (SIG) as a Proposal Specialist and take charge of crafting winning proposals. You will be the driving force behind the end-to-end proposal process, from gathering content to ensuring compliance with RFPs, RFIs, RFQs, ITTs, and other bid requirements. Manage our content library in Loopio, follow up on submissions, and coordinate internal teams for seamless proposal development and presentation. This remote position, open to US-based candidates, requires a fast-paced work style and a passion for impactful presentations. Make your mark in proposal excellence with SIG!

Requirements

• 2+ years working in Professional Services
• Experience in higher education or an industry serving colleges and universities
• Ability to work both independently and collaboratively with cross-functional teams
• Ability to work in a fast-paced environment and meet tight deadlines
• Must be extremely detail-oriented and organized
• Must have excellent interpersonal and communication skills, both verbal and written
• Excellent time management skills
• Must be proficient in proposal and presentation technologies, including Microsoft Word, PowerPoint, Excel, Adobe Creative Suite (Photoshop, InDesign & Illustrator), Loopio (preferred), or similar tools
• Ability to write with concise detail yet maintain brevity
• Ability to translate technical jargon into an easily understandable narrative
• Ability to build strong relationships both internally and with clients

Responsibilities

• Monitor and manage various RFP/Bid portals
• Find, share, and qualify RFP opportunities that match SIG’s service offerings
• Input and manage RFP opportunities in Salesforce CRM
• Schedule kick-off meetings via Teams/Zoom with the proposal project team and leadership to determine and coordinate the response schedule, content responsibilities, and response requirement matrix
• Develop winning proposals that clearly articulate the company’s overall solution, strategy, and approach to meet the requirements of the RFP
• Deliver high-quality responses uniquely designed to meet each RFP’s requested requirements
• Develop, write, edit, and format clear, persuasive, and articulate content of SIG services for proposal responses
• Translate technical concepts and other ideas into an understandable narrative
• Apply interpersonal and interviewing skills to gather information from cross-functional teams and SMEs to support proposal response content and development
• Pay meticulous attention to detail regarding RFP requirements and guidelines to ensure compliance in proposal responses
• Orchestrate proposal project team scheduling via Teams/Zoom with internal and cross-functional teams, leadership, and SMEs
• Complete required RFP forms and obtain stakeholder signatures, as needed, using Adobe Acrobat, Salesforce, and Conga Sign
• Manage an active proposal content library (Loopio), including any deliverables and graphics used in RFP responses
• Organize and track proposal responses using SharePoint, Loopio, and Salesforce CRM
• Track submitted responses for updates on status and award
• Provide regular RFP response statuses and progress to project and cross-functional teams
• Assist proposal project teams in developing, editing, and formatting PowerPoint presentations
• Schedule proposal presentation strategy meetings with the proposal project team
• Schedule and coordinate external client proposal presentation calls as needed
• Additional responsibilities as required

Preferred Qualifications

• Experience in Information Technology (IT) service provisions
• Experience with higher education ERP systems
• Experience with ERP procurement processes
• A bachelor’s degree in a related field is preferred
• APMP/Shipley certification preferred

Benefits

• Health, Vision, Dental & Life Insurance
• Short & Long Term Disability
• Paid Parental Leave
• 3 Weeks Vacation, Sick Leave & Paid Holidays
• 401(K) with a 5% Employer Contribution
• Pet Insurance