Real Estate Transaction Coordinator

Summary

Join the Houston Properties Team as a Transaction Coordinator and be the heart of the deal, ensuring smooth and successful real estate transactions. You will own the transaction process from contract to closing, acting as the primary point of contact for all parties involved. Your responsibilities include proactively identifying and solving potential problems, providing world-class service, and keeping transactions organized and compliant. You will work closely with agents and clients, offering thoughtful solutions and building trust. This role requires a service-first mindset, strong problem-solving skills, and experience coordinating real estate transactions. The ideal candidate is detail-oriented, calm under pressure, and passionate about delivering exceptional client experiences.

Requirements

• 3+ years of experience coordinating real estate transactions in the U.S
• 12+ months of remote work experience
• Mastery of transaction tools like Dotloop, DocuSign, ZipForm, MLS, and CRM platforms
• A proven system for managing multiple deadlines and prioritizing effectively
• A service-first mindset: you anticipate client and agent needs before anyone has to ask
• The ability to stay calm, professional, and clear — even when clients are stressed and deals are under pressure
• An eye for process improvement — you don't just "get it done," you make it better

Responsibilities

• Own the transaction process from executed contract to closing — ensuring every detail is correct, every party is informed, and every client feels cared for
• Act as the primary point of contact for clients, agents, lenders, title companies, and cooperating agents — always communicating with kindness, clarity, and urgency
• Identify potential problems early, and solve them proactively — using your judgment to protect the client and the team
• Serve as a trusted resource to agents, freeing them to focus on client relationships while you handle the logistics
• Keep every transaction organized, documented, and compliant while still delivering a personal, human touch
• Practice good judgment when navigating competing priorities, client needs, and tight deadlines — always doing what's right over what's easy
• Use AI / AI Agents to constantly improve the process
• Constantly look for ways to improve the client and agent experience, and practice your craft to elevate your skills

Benefits

• Freedom to Innovate: We value initiative and welcome improvements to our systems
• Cutting-Edge Tools: We'll equip you with every tool you need to work smart
• Fully Remote (Forever): Work where you work best
• Competitive Pay: Salary + bonus, based on expertise and results
• Real Impact: You’ll directly contribute to smoother transactions and happier clients