Recruiting Coordinator

Summary

Join Instructure, a company dedicated to creating superior, easy-to-use software for teaching and learning. This role focuses on managing candidate interviews and the onboarding process. Responsibilities include coordinating logistics, managing candidate experience, handling background checks, and creating and updating candidate records. The ideal candidate will possess excellent communication and organizational skills, proficiency in Google Apps, and experience in recruiting coordination or scheduling. Prior experience in a start-up environment and familiarity with applicant tracking systems are beneficial. Instructure offers a diverse and inclusive work environment.

Requirements

• Able to understand and adapt to rapidly changing priorities and environments
• Excellent written/oral communication with the ability to interact effectively with team members and candidates at all levels with professionalism, tact, and diplomacy
• Very detail-oriented with effective time management, organizational and problem solving skills
• Proficient with Google Apps (Mail, Calendar, Docs, etc.)
• You have strong interpersonal and relationship-building skills
• Integrity in handling confidential and sensitive information
• Experience in optimizing processes and increasing efficiency
• BA/BS degree

Responsibilities

• Manage candidate interviews and coordination of onsite visits, including scheduling, securing conference rooms, and arranging travel
• Work with recruiters and hiring managers to ensure a seamless interview experience for all candidates
• Manage candidate experience from signed offer letter through first day. This includes new hire equipment, providing information for their first day, entering candidates into onboarding system
• Submit all background checks for new hires, domestic and international
• Ensure HR receives all completed information on all candidates prior to candidates first day as a new employee
• Oversee event logistics and provide support as needed for recruiting events (i.e. university recruiting, internal meetings, etc.)
• Create and update candidate records in our applicant tracking system
• Help with candidate expense reports / reimbursements
• Handle all travel for candidates and new hires
• Create and maintain Purchase Orders for Recruiting
• Troubleshoot scheduling issues as they arise
• Build internal relationships and drive awareness for generating referrals throughout the company
• As time permits, source and qualify potential candidates for open positions
• Work with international offices, building out new onboarding processes as needed

Preferred Qualifications

• 1-2 years of recruiting coordination, assistant, or scheduling experience won’t hurt
• Prior experience at a start-up working in a high growth environment
• Previous experience using an applicant tracking system is a plus