Recruiting And Hr Coordinator

Summary

Join Sterlington, an international law firm, as a Recruiting & HR Coordinator! This full-time, remote independent contractor role will have you supporting the Recruiting and HR teams in daily operations and project delivery. You will ensure operational efficiency, data integrity, and timely project completion. Responsibilities include managing systems, scheduling meetings, reporting, and process improvement, contributing to the firm's talent acquisition and team member management. The ideal candidate possesses 2-4 years of experience in recruitment or HR coordination, preferably in a professional services or law firm setting, along with strong organizational, technical, communication, and data management skills. This position offers the opportunity to work remotely from South America, Central America, or Europe.

Requirements

• Experience: 2-4 years of experience in recruitment or HR coordination, preferably in a professional services or law firm environment
• Experience working with ATS and HRIS platforms
• Strong ability to manage multiple priorities, meet deadlines, and maintain attention to detail
• Proficiency in recruitment and HR software, including ATS, HRIS, and productivity tools such as Excel and project management platforms
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders
• Strong analytical skills with experience managing and interpreting data for reporting and decision-making
• Ability to work collaboratively across teams while also taking ownership of individual responsibilities
• Proactive mindset with the ability to anticipate challenges and implement solutions

Responsibilities

• Provide administrative and logistical support to the Recruiting and HR teams, including scheduling interviews, meetings, and onboarding activities
• Monitor and update recruitment and HR systems to ensure data accuracy and integrity
• Serve as the point of contact for routine inquiries from candidates, team members’, and managers, escalating complex issues as needed
• Maintain the applicant tracking system (ATS) and HR information system (HRIS), ensuring data accuracy and compliance with reporting standards
• Generate and distribute regular reports on recruitment activity, team member data, and HR metrics to support decision-making
• Troubleshoot system issues and liaise with vendors or IT teams to resolve technical problems
• Coordinate interview schedules between candidates, recruiters, and hiring managers, ensuring a seamless process
• Track the progress of candidates through the hiring process and communicate updates to relevant stakeholders
• Assist with job description creation, postings, candidate sourcing, and resume screening as needed
• Drafting partner case summaries and doing so in real time for partners at an earlier stage
• Partner diligence (desktop on every partner at a particular stage to be defined)
• Keeping SPSC team members updated promptly on status when there is a change in potential timing or support needs for potential candidates
• Managing the data sheets on every partner, and the shortlist
• Tracking status and stage for each partner in the process
• Tracking meetings/updates with recruiters and liaising with Marketing regarding outreach emails when new partners join
• Liaise with HR, operations and new hires across the Company’s onboarding processes for new hires, ensuring a smooth transition into the firm
• Support team member lifecycle activities, such as promotions, transfers, and offboarding, ensuring proper documentation and system updates
• Collaborate with the HR team to support team member engagement initiatives, training sessions, and other projects
• Coordinate the delivery of recruiting and HR projects, ensuring timelines are met and stakeholders are informed
• Track and follow up on project milestones, keeping team members on track and addressing delays
• Document and communicate project updates to ensure alignment across teams
• Prepare and distribute regular and ad hoc reports for leadership, including recruitment metrics, team member data, and project updates
• Analyze trends in recruitment and HR data, highlighting insights and opportunities for improvement
• Maintain dashboards and trackers to monitor progress against team goals and KPIs
• Identify opportunities to streamline recruiting and HR processes for greater efficiency and accuracy
• Document workflows and standard operating procedures (SOPs) to ensure consistency and compliance
• Support the adoption of new tools and technologies to enhance team performance