Recruitment Coordinator

Summary

Join Raintree Systems as a Recruitment Coordinator and be the backbone of our recruiting team, ensuring a best-in-class candidate experience. You will be responsible for managing candidate relations, scheduling interviews, maintaining our Applicant Tracking System (ATS), and supporting recruiters and hiring managers. This role requires excellent communication, administrative, and organizational skills, along with proficiency in ATS and scheduling software. You will play a vital role in our talent acquisition process, ensuring a smooth and efficient experience for all involved. The position offers a remote opportunity based in Phoenix, AZ, and reports to the Director of Talent Acquisition. Raintree offers a comprehensive benefits package.

Requirements

• Bachelors Degree in Business Administration/HR Management/Communications or related field
• 1-3 + years of experience as a recruiting coordinator, administrative assistant, or similar role
• Proven experience managing complex scheduling and calendars
• Proficiency with Applicant Tracking Systems (JazzHR, Greenhouse, Lever or similar)
• Excellent organizational skills and meticulous attention to detail
• Ability to prioritize tasks and manage time effectively in a fast-paced environment

Responsibilities

• Serve as a primary point of contact for candidates, providing timely and professional communication throughout the interview process
• Ensure a positive and welcoming experience for all candidates
• Address candidate inquiries and concerns with efficiency and empathy
• Support recruiters and hiring managers with administrative tasks related to recruitment
• Help onboard new users to the ATS and provide system support as needed
• Support new hire onboarding processes as needed
• Participate in team meetings and contribute to process improvement initiatives
• Assist in coordinating recruiting events, career fairs, or information sessions, as needed
• Coordinate and schedule a high volume of interviews, including virtual interviews, and/or on-site meetings across multiple time zones and with various interview panel members
• Manage complex calendar logistics, resolve scheduling conflicts, and proactively communicate schedule updates to candidates and interviewers
• Prepare and send interview confirmations, calendar invites, and necessary pre-interview materials
• Maintain the accuracy and integrity of our Applicant Tracking System
• Ensure timely and accurate data entry of candidate information, interview notes, and application statuses
• Generate reports from the ATS to support the recruiting team's needs
• Proactively support more efficient and effective ways to utilize our ATS and adjacent technologies
• Take the lead on troubleshooting ATS-related issues and escalate as necessary
• Assist with the configuration and optimization of the ATS workflows

Preferred Qualifications

• Proficiency in Google Workspace and Zoom Video a plus
• Strong problem-solving skills and a proactive approach
• Ability to maintain confidentiality and handle sensitive information with discretion
• Exceptional written and verbal communication skills
• Familiarity with HR best practices and employment laws

Benefits

• Paid Time Off/11 Paid Holidays/Year-End Holiday Break
• Health, Dental, Vision, HSA/FSA
• 401K with Company Match
• Disability & Life Insurance
• Employee Assistance Program
• Paid Parental Leave