Remote Admin VA

Summary

Join Us: Become a part of our dynamic team and contribute to our mission of finding the best talent to drive our organization forward. If you are passionate about recruitment and want to make a significant impact in a growing company, we would love to hear from you.

Requirements

• Experience: 1-3 years of experience in an administrative, virtual assistant, OR bookkeeping role
• Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, and Zoom
• Communication: Excellent command of English, both written and verbal
• Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently
• Problem-Solving: Independent problem solver with innovative solutions
• Professionalism: Strong work ethic, attention to detail, and the ability to work independently
• Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs

Responsibilities

• Organize and maintain written and digital records, including data entry and document management
• Coordinate and manage calendars, schedules, and appointments across different time zones
• Draft, proofread, and manage correspondence, reports, and presentations
• Conduct research, collect data, and provide information to support decision-making
• Prepare and maintain meeting agendas, minutes, and follow-ups
• Assist in the coordination of meetings, conferences, and business development initiatives
• Perform ad-hoc administrative duties as needed to support various business units
• Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications
• Assist in implementing new sales programs, procedures, and systems
• Coordinate communication between internal teams and external stakeholders, including clients and vendors
• Manage invoicing, accounts receivable collections, and general bookkeeping tasks
• Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts
• Assist with budgeting, financial reviews, and preparation of confidential financial documents
• Utilize tools like Excel to organize data, create charts, and generate reports
• Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace

Benefits

• Compensation: ₹35,000 to ₹50,000 per month
• Work Schedule: Monday to Friday, night shift (8 AM – 5 PM PST / 8:30 PM – 5:30 AM IST)