Admin Virtual Assistant

Summary

Join our team as a General Virtual Assistant/Admin Assistant and play a vital role in supporting administrative and operational functions. This multifaceted role involves managing clerical tasks, providing support to management, and assisting with financial and sales processes. The ideal candidate is detail-oriented, highly organized, and capable of multitasking in a fast-paced, remote work environment. Strong communication skills and proficiency in office software are essential. This is a contract position for one year, with the possibility of extension, offering a monthly income ranging from ₹35,000 to ₹50,000. The role requires a night shift to align with US time zones and involves remote work.

Requirements

• 1-3 years of experience in an administrative, virtual assistant, OR bookkeeping role
• Proficiency in QuickBooks, Microsoft Office 365/Google Workspace
• Familiarity with CRM platforms, Slack, and Zoom
• Excellent command of English, both written and verbal
• Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently
• Independent problem solver with innovative solutions
• Strong work ethic, attention to detail, and the ability to work independently
• Flexible to work across different time zones and able to adjust to evolving business needs

Responsibilities

• Organize and maintain written and digital records, including data entry and document management
• Coordinate and manage calendars, schedules, and appointments across different time zones
• Draft, proofread, and manage correspondence, reports, and presentations
• Conduct research, collect data, and provide information to support decision-making
• Prepare and maintain meeting agendas, minutes, and follow-ups
• Assist in the coordination of meetings, conferences, and business development initiatives
• Perform ad-hoc administrative duties as needed to support various business units
• Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications
• Assist in implementing new sales programs, procedures, and systems
• Coordinate communication between internal teams and external stakeholders, including clients and vendors
• Manage invoicing, accounts receivable collections, and general bookkeeping tasks
• Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts
• Assist with budgeting, financial reviews, and preparation of confidential financial documents
• Utilize tools like Excel to organize data, create charts, and generate reports
• Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace

Benefits

• Remote work
• Monthly income ranging from ₹35,000 to ₹50,000