Remote Administrative Assistant

Summary

Join our team as an Administrative Assistant for Facilities Optimization Solutions (FOS) at CannonDesign. This role will provide support to the Products team and help operate efficiently. The position can be filled in any state in the US, with preference given to candidates located near a CannonDesign office.

Requirements

• High School Diploma or GED required. Associates degree is preferred
• Minimum of two years of related experience required
• Experience working in a professional services firm strongly preferred
• Computer/software education and/or experience is a plus
• Previous document control experience strongly desired
• Strength in creating and editing Excel based spreadsheets and Word based documents with advanced functionality is a must
• Ability to create and communicate through graphic collateral within Power Point presentations, and Microsoft Visio necessary
• Ability to create documents within Adobe Acrobat is required
• Familiarity with the Adobe Creative Suite is preferred
• Willingness to learn and work within additional software programs as needed
• Experience with Deltek Vision preferred
• Ability to multi-task in a highly collaborative and deadline driven environment

Responsibilities

• Develop mastery within the FOS software platforms, including FOScore® and Simplebid®
• Provide structured organization, research, and review of development and programming notes and technical documents
• Track current published documentation and changes to the software platforms, and create additional content through review of technical documents and interviews with software team and subject matter experts
• Prepare clerical and logistics support for the documentation and development of software product features, enhancements, modules, and other help in our WordPress site that is used to create a “Wiki” style helps
• Assist in creation and publication of video tutorial training materials
• Collaborate and contribute materials for, and creation of, PowerPoint presentations
• Type and format letters, memos, transmittals, presentation materials, reports and other documents using advanced features of the full Microsoft suite, Azure Dev Ops, and ProCore
• Assist with meeting minutes at an executive level, high-visibility project-related paperwork, record-keeping, and digital filing
• Set up and provide clerical support for multiple projects in designated software, with guidance from Products team members

Benefits

• Flexible work schedules!
• Competitive benefits package, including a generous paid time off policy
• An inclusive work environment that encourages employees to demonstrate their strengths and passions in achieving personal and organizational goals
• Coaching with leadership that enables professional growth for future career pathing
• The opportunity to work for a growing team with proven success