Remote Executive Assistant

Summary

Join Manay CPA, a reputable full-service accounting firm based in Atlanta, GA, as an Executive Assistant to provide core support functions for the CEO & Partners. The ideal candidate will have a Bachelor's Degree in related fields and 2-5 years of professional experience.

Requirements

• Bachelor's Degree in related fields
• 2 - 5 years of professional experience in related fields
• Only candidates with 2+ years of professional experience as an executive assistant, administrative assistant, program coordination, event planner, and/or communications will be considered
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English!
• Positive and team player personality

Responsibilities

• Provides administrative support for the Executive Leadership Team, and acts as the office manager
• Manages daily and weekly activities
• Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, proactively monitors and balances out external commitments across the workweek
• Travel and logistics coordination—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting
• Appointment readiness—proactive in preparation of materials to take to meetings, post-meeting support for action items and other follow-ups
• Provides reminders and prioritization of tasks
• Manages email inboxes as well as CEO's and Partners' LinkedIn accounts and update contact lists when necessary - including writing, proofreading, and sending emails
• Screen, answer, and return phone calls/WhatsApp/text messages in a professional manner
• Maintains client information on the CRM system
• Performs administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval
• Assists with food orders, luncheon planning, and planning of other business-related meetings as requested
• Performs other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays
• Contributes to team effort by accomplishing related results as needed
• Prepares, checks and processes expense reports/client documents
• At slow times, may focus primarily on data entry
• Assist other departments as needed

Benefits

• USD base salary based on experience
• Fully remote working opportunities
• Great company culture, family-like work environment
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities