Executive Assistant

Summary

Join Scout Motors and be a part of an iconic brand revolutionizing the electric pick-up truck and rugged SUV marketplace. This Executive Assistant role involves managing executive calendars, coordinating meetings and events, facilitating communication, managing travel logistics, and handling confidential information. You will also serve as the HR Team coordinator, support new team members, and assist with various administrative tasks. The role requires 7+ years of administrative experience, including at least 2 years supporting a C-level executive. Scout offers competitive compensation and benefits, including comprehensive insurance, a 401(k) program, generous PTO, paid parental leave, and a performance bonus program.

Requirements

• Minimum 7+ years of administrative experience
• Minimum of 2+ years supporting a C-Level executive in a fast-paced environment
• Excellent prioritization skills based on a sharp understanding of business priorities
• Experience in streamlining processes and creating efficiencies
• Expert organization with global calendar management, including arranging global travel
• Experience managing confidential and sensitive documents and meetings demonstrating superior judgement and discretion
• Excellent organizational and time-management skills. Strong communication and interpersonal abilities
• Willingness to operate in a start-up setting, accepting fast-paced deadlines, and continuous changes with an eagerness to learn
• Excellent communicator, both written and verbal, who closely monitors incoming communication and can flag potential challenges while creating a solution
• Highly proficient with Microsoft office suite
• Strong learning agility with the ability to learn quickly various systems, tools, and processes
• Detail-oriented, proactive, and able to work independently. Strong problem-solving skills and a positive attitude

Responsibilities

• Manage executive calendars, keeping an expert eye on all details of calendaring, ensuring correct prioritization of meetings, and flagging and mitigating potential conflicts
• Coordinate and schedule meetings, events, and project timelines
• Updates and reports on current status of cross-functional projects utilizing centralized project management tool
• Monitor and manage email and all correspondence
• Facilitate effective communication within the team and with other departments
• Manage travel and event logistics, including air, lodging, and transportation bookings and all expenses
• Uphold the highest level of professionalism and discretion when handling highly confidential information
• Build relationships throughout the company and with external partners as needed for efficient and effective work
• Serve as the HR Team coordinator working with the HR Leadership team as well as throughout the HR organization
• Maintain a high-level understanding of the business and how it operates while navigating continuous changes
• Provide support to new members of the team to ensure they are onboarded and integrated smoothly
• Assist in drafting and editing documents, presentations, and correspondence
• Assist with other tasks as needed
• Engage throughout the Scout organization and closely partner with other Executive Assistants and Team Coordinators
• Seek to build community and collaborative positively across departments and with multiple executives
• Be a Scout ambassador by positively representing the company and culture

Preferred Qualifications

Experience in team coordination, project management, or administrative support is beneficial

Benefits

• Competitive insurance including: Medical, dental, vision and income protection plans
• 401(k) program with: An employer match and immediate vesting
• Generous Paid Time Off including: 15 days planned PTO, as accrued
• 40 hours of unplanned PTO and 14 company or floating holidays, annually
• Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
• Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave
• Pay Transparency
• This is a full-time, non-exempt position eligible to receive an hourly pay rate and to participate in an annual performance bonus program