Remote Executive Assistant, Senior

Summary

Join our vibrant and fast-paced team as an Executive Assistant to the VP of Virtual Assistant Services in Atlanta, GA. This full-time role requires a servant leader with excellent communication skills, attention to detail, and flexibility.

Requirements

• BA/BS degree or equivalent work experience
• Minimum of 3 years of senior leader support experience, C-suite preferred
• Exceptional attention to detail
• Must be driven self-starter, a positive thinker, loyal and trustworthy
• Attributes of flexibility, creativity, self-discipline, strong organizational skills, and action-orientation are essential for this role
• Strong verbal and written communication skills and ability to interact with internal and external partners
• Team player who is willing and able to “roll-up the shirt sleeves” to get a project done when needed

Responsibilities

• Represent BELAY in a positive and professional manner
• Exemplify our Core Values, Mission Statement, Vision and Conflict Norms to live out BELAY’s culture each day
• Collaborate with and help teammates while maintaining a positive and professional attitude; fostering teamwork
• Serve as the eyes and ears for the VP and escalate issues as appropriate
• Be an extension of the VP, serving as a liaison to our team, clients, contractors, and partners
• Anticipate the needs of the VP and conserve his time by proactively assisting with task management, review and drafting of correspondence, research, professional & personal development opportunities, meeting preparations, presentations, etc
• Participate in projects, initiatives and meetings related to growth to ensure seamless integrations
• Own the planning and execution of internal team meetings and/or events
• Manage complex calendaring and appointment setting including vetting and prioritizing with the understanding that time working on the business is crucial while keeping ideal calendar and preferences at play and providing recommendations for both professional and personal priorities. Ensure all details are accounted for in advance such as appropriate time zones, addresses, contact information, notes and agendas, and ensure all meetings are confirmed
• Plan for appropriate preparation time prior to and between meetings and events
• Executive travel coordination including air and ground transportation, hotel and meal reservations, inclusive of reminders, call ahead confirmations and leveraging VP preferred travel reward programs
• Make and communicate decisions, manage email inbox and draft internal and external communications on behalf of the VP, while maintaining privacy and confidentiality
• Oversee primary dashboards and reports to ensure accuracy and assist with updating when necessary
• Handle team and client gifting and handwritten note cards on behalf of the VP
• File weekly expense reports and track reimbursement status
• Perform any ad-hoc professional or personal tasks or projects delegated by the VP

Benefits

• Full-time, non-exempt, W-2 role with our company
• $52,000 - $55,000 salary