Remote Senior Executive Assistant

Summary

Join a dynamic company as a Senior Executive Assistant, providing essential support to high-level principals, managing projects, and administrative tasks.

Requirements

• At least 5 years of professional experience preferable supporting senior executives
• Proven ability to manage multiple high-priority tasks and independently resolve complex issues while supporting several principals with diverse priorities
• Skilled at building strong working relationships and serving as a reliable extension of senior leaders
• Proven commitment to an inclusive approach in problem-solving, fostering a transparent and collaborative organizational culture
• Flexibility to work with principals across different time zones, including internationally
• Advanced proficiency in Google Suite
• Polished and professional communicator with exceptional attention to detail
• Demonstrated ability to thrive in a fast-paced, startup-like environments, exhibiting strong initiative, adaptability, and resilience under pressure
• Collaborative team player with the capability to work effectively both independently and as part of a team
• Experience with AI applications in the workplace, with a strong desire to expand knowledge and integrate additional AI tools
• Professional maturity, discretion, and high emotional intelligence, with excellent time management skills

Responsibilities

• Provide Comprehensive Administrative Support
• Oversee and manage complex calendars for multiple principals, ensuring efficient scheduling and timely coordination of meetings, interviews, events, and conferences
• Arrange domestic and international travel, including booking flights, accommodations, and transportation
• Assist in the preparation of reports, analyze information, and help create presentations
• Organize and coordinate internal and external meetings, interacting with stakeholders, vendors, and board members
• Plan and execute team events and special projects, collaborating with cross-functional teams and managing logistics, including coordination with outside vendors as needed
• Assist with financial tasks, including expense reports and budget preparation
• Record and provide accurate minutes of meetings as directed
• Collaborate closely with other Executive Assistants to ensure seamless communication between departments and key stakeholders
• Exercise independent judgment to prioritize conflicting demands and address issues with effective solutions
• Navigate complex interpersonal dynamics with empathy, supporting the principals and fostering a positive work environment