Remote Secretary

Keller is a premier global recruitment firm specializing in connecting exceptional talent with industry-leading organizations. With our extensive network and deep market insights, we deliver tailored recruitment solutions across a wide range of sectors.

As an equal opportunity employer, we are dedicated to promoting diversity, equity, and inclusion in the workplace and ensuring the highest standards of service for our clients and candidates.

We are seeking a detail-oriented and proactive secretary to join our team. The successful candidate among other things, will perform administrative tasks similar to those of a Junior HR Admin, supporting various functions within the HR and Administration departments.

Key Responsibilities:

• Administrative Support: Provide general administrative support to the HR department, including scheduling meetings, preparing documents, and handling correspondence.
• Record Keeping: Maintain and update employee records, ensuring accuracy and confidentiality.
• Recruitment Assistance: Assist with the recruitment process, including posting job advertisements, screening resumes, and scheduling interviews.
• Onboarding: Support the onboarding process for new employees, including preparing onboarding materials and coordinating orientation sessions.
• Document Management: Organize and manage physical and electronic documents, ensuring easy retrieval and compliance with company policies.
• Employee Relations: Assist in organizing employee events and activities, promoting a positive workplace culture.
• Office Management: Monitor and order office supplies, ensuring that the office environment is well-maintained and conducive to productivity.
• Data Entry: Perform data entry tasks, ensuring that information is entered accurately and efficiently.
• Other Duties: Perform other administrative tasks as assigned by the HR Manager.

What Is important to us - Key Attributes

Independent and proactive, with demonstrated energy, intelligence, and resourcefulness.

Ownership and accountability of work, with pride in quality output.

Extremely high attention to detail in all aspects of the job.

Comfort with repetitive tasks and ability to follow through consistently.

Flexibility to work in an unstructured environment and switch between tasks as needed.

Strong preference for quality over speed in work output.

Genuine enjoyment of work and desire for growth and challenges.

Quick learner and tech-savvy, able to adapt to various systems and applications.

Professional demeanor capable of impressing international clients and partners.

Enthusiasm for engaging with new companies and individuals globally.

Resiliency and not overly sensitive to direct communication styles.

Experience: Previous experience in an administrative or HR support role is preferred.

Skills:

• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and a proactive approach.

Languages: Fluency in English is essential; proficiency in additional languages is an advantage in our global context.

• Health insurance

• All South African public holidays.

• Paid Annual Leave

• Paid Sick Leave

• Significant opportunities for professional growth, skill development, and career advancement

• Supportive, inclusive, and diverse work environment that values collaboration and innovation

• The chance to make a meaningful impact by connecting top talent with life-changing opportunities