Sales Administrator

Summary

Join our dynamic team and become our Commercial Solar Sales Administrator! In this role, you will support the CEO and Sales Manager in various administrative tasks related to the sales process of renewable energy projects. Responsibilities include client communication, research, event planning, sales collateral creation, and CRM data management. You will manage schedules, send communications, generate reports, and support the sales team in prospecting, qualifying leads, and managing sales documents. This position requires 3 years of experience in a related field, excellent communication skills, strong time management, and proficiency in various software and technologies. The ideal candidate will thrive in a fast-paced environment and be comfortable working remotely.

Requirements

• 3 years experience in energy, sales, administration, or other related field
• Excellent oral and written communication skills
• Possess strong time management skills. Ability to evaluate priorities and multi-task accordingly while keeping others apprised of status with respect to deadlines
• Ability to identify problems and discrepancies, independently perform research and analysis of causes, and recommend corrective actions
• Detail and results-oriented with an ability to work in a cross-functional, fast-paced, and constantly evolving environment as well as extended hours, as required
• Proficient in computers and technology, including Microsoft365 (Excel, Word, PowerPoint, Teams), Cloud-based storage (BOX, Dropbox), Document management (Adobe Acrobat, Docusign), CRM (Salesforce preferred), and Gmail/Gsuite
• Ability to navigate and manage a remote work environment, including having a dedicated workspace and Internet access
• Primary internet connection with a minimum speed of 15 Mbps
• Backup internet connection with at least 10 Mbps
• Backup connection must be capable of supporting work during a power outage
• Desktop or laptop equipped with at least: Intel Core i5 (8th generation or newer) , Intel Core i3 (10th generation or newer) , AMD Ryzen 5 , or an equivalent processor
• A minimum of 8 GB RAM
• Must meet or exceed the performance of an Intel Core i3 processor
• Must be functional during power interruptions
• A functioning webcam
• A noise-canceling USB headset
• A quiet, dedicated home office space
• A smartphone for communication and verification purposes

Responsibilities

• Support the CEO and Sales Manager in planning, coordinating, and completing administrative tasks for the sales process of renewable energy projects
• Communicate with clients
• Conduct research
• Plan events
• Create and distribute sales collateral
• Manage CRM data
• Enter lead and contact information for businesses and facility managers into the CRM
• Update opportunity stages, timelines, and notes specific to solar project lifecycles
• Manage email lists and distribution for commercial solar communication
• Schedule appointments and meetings with business decision-makers and facility Managers
• Send calendar invites and confirmations for meetings and site visits
• Send follow-up emails and make reminder calls after initial contact with commercial Leads
• Draft basic communication like introductory or thank you emails tailored to commercial clients
• Generate basic reports on sales activity and key metrics related to commercial solar Opportunities
• Research potential customers in the commercial sector (businesses, factories, etc.) and compiling qualified lead lists based on energy consumption data and suitability for solar power
• Qualify leads based on pre-defined criteria, including business size, energy usage patterns, and roof suitability for solar panels
• Assist with competitive research on other solar providers in the commercial space
• Format and customize solar proposal slide decks
• Participate in the creation and distribution of company sales materials (digital, printed, and web-based) including employee gear, business cards, case studies, testimonials, and project documentation
• Manage document templates, tracking document execution, sending reminders for signatures, and filing completed documents

Benefits

• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best