Sales Marketing Assistant

Summary

Join Pearl Talent as a Sales & Marketing Assistant and support the sales and marketing teams in their daily operations. This remote, full-time role offers flexibility and requires strong organizational and communication skills. You will manage schedules, coordinate logistics, handle communications, manage CRM systems, and support marketing campaigns. The ideal candidate possesses project management experience and is comfortable working in AI-driven environments. Pearl Talent offers competitive compensation, professional development opportunities, and a focus on work-life balance.

Requirements

• Be highly organized and capable of managing multiple competing priorities effortlessly
• Possess strong written and verbal communication skills
• Have a project management background with experience using tools such as Asana or Trello
• Be comfortable working in AI-driven environments and adapting to new technologies

Responsibilities

• Organize meetings for the Sales & Marketing team, including scheduling across multiple time zones, sending reminders, and preparing relevant materials like agendas or sales reports
• Coordinate logistics for in-person events, such as client meetings, trade shows, or marketing campaigns, including catering and venue arrangements if needed
• Manage travel bookings for the team, including flights, accommodations, and itineraries, particularly for sales trips or conferences
• Draft, edit, and manage client-facing emails and internal communications, ensuring professionalism and alignment with the company's brand voice
• Prepare sales presentations, pitch decks, and marketing collateral in collaboration with the team
• Assist in creating and distributing marketing materials like newsletters, social media posts, or event invitations
• Manage CRM systems (e.g., Salesforce or HubSpot) by updating client information, tracking sales leads, and generating reports
• Support marketing campaigns by coordinating timelines, tracking deliverables, and ensuring deadlines are met
• Assist with event planning for trade shows, product launches, or webinars, including registration management and follow-up communications
• Conduct client research and prepare for meetings by gathering relevant insights, creating briefing documents, and ensuring the team has necessary materials to engage effectively
• Organize and maintain sales and marketing data, including campaign performance metrics, customer feedback, and sales pipeline updates
• Coordinate across tools like Slack, G-suite, Canva, and Zoom to ensure seamless communication and task management
• Provide support on ad hoc tasks such as market research, competitor analysis, or preparing client proposals to ensure team efficiency
• Manage the leadership team’s schedule and calendar, handling any conflicts or rescheduling with precision
• Begin organizing internal and external meetings, ensuring agendas, meeting minutes, and follow-ups are in place. Especially for our most important customers or prospective customers
• Coordinate travel logistics for upcoming events or business trips
• Start managing communication channels and drafting responses to emails or inquiries
• Familiarize themselves with the company’s tools and platforms, including Slack, G-suite, Salesforce, Notion, and Airtable

Preferred Qualifications

• Have previous startup experience
• Demonstrate a professional demeanor with the ability to manage sensitive and confidential information

Benefits

• Remote work, with flexibility to handle urgent tasks outside regular working hours
• US Federal Holidays
• Standard PTO as per company policy
• Competitive salary, commensurate with experience
• Collaborate with world-class AI experts and professionals in a dynamic industry
• Enjoy flexibility in work hours to maintain a healthy balance
• Access mentorship, training, and global networking opportunities