Schedule Service Coordinator

Summary

Join Keller Executive Search as a Schedule Service Coordinator and play a vital role in managing complex scheduling for executive searches. You will coordinate multi-party interviews and meetings, manage calendars across time zones, and maintain scheduling software. This 100% remote position requires a bachelor's degree or equivalent experience, 3+ years in scheduling, and excellent communication skills. The salary range is $55,000-$70,000, and a comprehensive benefits package is included. You will work remotely with flexible hours, supporting search consultants with administrative tasks and troubleshooting scheduling conflicts.

Requirements

• Bachelor's degree or equivalent experience
• 3+ years of experience in scheduling, administrative support, or related field
• Proven experience with calendar management software and video conferencing platforms
• Excellent written and verbal communication skills
• Strong problem-solving abilities and attention to detail
• Experience working in a remote environment
• Proficiency in Microsoft Office Suite and Google Workspace

Responsibilities

• Coordinate and schedule multi-party interviews, presentations, and meetings between candidates, hiring managers, and search committees
• Manage calendar conflicts and time zone considerations for global participants
• Monitor and maintain scheduling software systems and applicant tracking systems
• Provide timely communication and updates to all stakeholders
• Create and distribute meeting invitations with appropriate documentation and links
• Track interview status and maintain scheduling metrics
• Support search consultants with administrative tasks related to the interview process
• Troubleshoot scheduling conflicts and propose creative solutions

Preferred Qualifications

• Experience in executive search or recruiting industry
• Knowledge of applicant tracking systems
• Experience with project management tools
• Multilingual capabilities

Benefits

• Base salary range: $55,000 - $70,000, depending on experience
• Performance-based bonuses
• Medical, dental, and vision insurance with 80% employer contribution
• 401(k) with 4% company match
• Mental health and wellness benefits
• Life insurance and disability coverage
• 100% remote position with flexible hours