Senior Associate, Accounts Payable & Accounting

Summary

Join Team Rubicon as a Senior Associate, Accounts Payable & Accounting and oversee accounts payable processes, journal entries, balance sheet reconciliations, and special projects. This hybrid or remote position, reporting to the Deputy Director, Accounting & Auditing, requires experience with accounts payable, general ledger functions, and ERP systems. You will manage day-to-day A/P operations, ensure accurate invoice coding, reconcile vendor statements, and lead month-end close processes. The role also involves developing new procedures, maintaining internal controls, managing the expense reporting system, and ensuring vendor compliance. This full-time position offers a competitive salary and a flexible work schedule.

Requirements

• Bachelor’s degree in Accounting or Business, or equivalent experience preferred but not required
• 2-3 years Accounts Payable (AP) & general accounting experience required
• Experience with managing expense reporting, travel, and invoice management required
• Experience with accounting software such as Microsoft Business Central or other ERP systems
• Previous 1099 experience using current IRS guidelines required
• Strong knowledge of computer software applications such as Microsoft Office Suite (Word/Excel/PowerPoint)
• Ability to apply Excel VLOOKUP/pivot tables to help summarize and analyze data
• Strong written and verbal communication skills to effectively communicate with different stakeholders, including management, staff, and volunteers

Responsibilities

• Manage Accounts Payable day-to-day operations and develop a weekly plan to process checks, ACH, wire payments, etc
• Ensure invoice coding is correct for the required dimensions: General Ledger (GL) account number, department, cost center, location, etc
• Work with department heads to secure timely approval of invoices
• Reconcile vendor statements and resolve differences
• Take a lead role with month-end, quarter-end and year-end close processes; prepare and enter journal entries for month-end close
• Develop and implement new procedures and features to enhance the Accounts Payable workflow
• Ensure proper internal controls over Accounts Payable are in place, improve as needed
• Perform monthly review of the accounts payable vendor aging and investigate open items
• Manage the expense reporting system, ensuring Greyshirt volunteers and Team Rubicon (TR) staff are set up in the system and trained in its use
• Review all expense reports (credit card, debit card and reimbursables) for timely reporting and proper coding
• Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors

Benefits

• Flexible Unlimited Paid Time Off
• Generous holiday schedule (including a paid week off between winter holidays)
• Matching 401k contributions up to 4% with no vesting requirement
• 100% company-paid health benefits for employees and their dependents
• Professional development, leadership development and events/conferences
• Paid time off to volunteer with the non-profit of your choice
• One-week all-inclusive onboarding experience