Remote Senior Associate

Summary

Join Girls Who Code as a full-time Programmatic Events Senior Associate to support event planning and execution, reporting to the Programmatic Events Manager.

Requirements

• 1-2+ years experience in event planning, operations, and project management; interest/experience working with youth and school systems strongly preferred
• Demonstrated ability to learn and test new technologies and familiarity with platforms for event registration and virtual conferences (e.g. Eventbrite, Hopin, Zoom) preferred
• Strong customer-service orientation
• Attention to detail and an eye for consistency and branding
• Proficiency with Google Suite strongly preferred
• Familiarity with marketing tools such as Mailchimp, CampaignMonitor a plus
• Experience with public speaking/emceeing a plus
• Able to comfortably adapt and problem-solve in a diverse and dynamic environment
• Ability to work independently

Responsibilities

• Lead the planning and execution of virtual events for our K-12 and College & Careers Teams
• Serve as the primary point of contact for virtual event logistics, including day-of support
• Document project management and hand-off processes for each event type and make suggestions for improvement as needed/in response to stakeholder feedback
• Draft and send event marketing communications to appropriate audience lists
• Create virtual platform links (registration, login, etc.) and descriptions for events; lead quality assurance and check status of said links and all technical logistics and prep
• Create guides and other resources to support partners, students, and other stakeholders in the planning or preparation of their event
• Deliver high quality support to partners from pre to post event, distributing communications and preparation materials and scheduling run throughs as needed
• Create run of show and other production materials (slide decks, runs of show, etc.) that support successful GWC and partner-branded events
• Execute technical production of virtual events on a given platform (Zoom, vFairs, etc.)
• Support the planning and execution of in-person events for our K-12 and College & Career Programs Teams, including field trips, meetups and workshops
• Assist the Programmatic Events Manager with process documentation to optimize production planning
• Create guides and other resources to support educators, students, and other stakeholders in the planning or preparation of their event
• Collaborate with members of Marketing and Communication, K-12, and College & Career Programs Teams to plan social media and other communications to increase event awareness and attendance
• Track event signups and flag event registration or conversion concerns to relevant programmatic teams for students and partner volunteers
• Manage the ordering and sending of incentives for students and other stakeholders (gift cards, swag, etc.) to increase registration to attendance conversion