Senior Executive Assistant

Summary

Join Omada Health as an Executive Assistant, providing exceptional support to the CEO and Chief People Officer. You will play a crucial role in managing executive calendars, travel, events, and communications. This position requires intricate planning, complex logistics management, and strong communication skills. You will improve executive performance by suggesting process improvements and coordinating internal and external meetings and events. Success in this role demands autonomy, proactive problem-solving, and collaboration across departments. Omada values a culture of trust, teamwork, and a commitment to the company's mission.

Requirements

• A minimum of 7-10 years of executive-level support experience, demonstrating mastery in managing complex responsibilities
• Exceptional organizational and time management skills, with a demonstrated ability to manage details meticulously
• High integrity with a strong respect for confidentiality and discretion
• Outstanding interpersonal communication skills across various mediums (in-person, email, Zoom, and phone)
• Autonomous and self-motivated, capable of executing tasks with minimal oversight
• Positive, proactive attitude with a passion for supporting executive leadership and contributing to organizational success
• Experience in a dynamic, fast-paced environment coupled with a commitment to company values

Responsibilities

• Reduce the administrative burden on executives by performing core tasks including calendar, travel, event coordination, expenses, and meeting planning
• Improve executive and team performance by making suggestions to improve processes, time management, prioritization, delegation, and organization
• Coordinate meetings and large events, both internally and externally (including with Omada’s Board of Directors and investors)
• Act as the point of contact with internal/external stakeholders as an important ambassador of our company
• Create communication documents for internal and external use
• Partner with the CEO and other executives to support special projects and requests
• Travel to local and remote meeting sites and personally direct activities at special functions; have responsibilities for coordinating major communication events
• Maximize the leverage and impact of key Omada executives through your diligence, advanced planning, and thoughtfulness for every detail
• Lead coordination efforts for meetings and major company events, providing seamless logistical and strategic support
• Act as a core ambassador of the Omada brand and critical communication conduit, effectively interfacing with internal and external stakeholders to represent the organization’s values and mission
• Collaborate closely with executives to spearhead special projects, providing strategic input and driving results
• Personally manage activities at strategic meetings and events, coordinating major communication efforts at high-profile functions
• Address complex, undefined problems with creative solutions, demonstrating advanced conceptual thinking and decision-making capabilities
• Exercise autonomy in determining methods and techniques to achieve results with minimal guidance
• Initiate and establish formal networks across departments and external organizations, proactively seeking information to guide your priorities
• Influence diverse stakeholders and audiences through effective communication strategies
• Foster collaboration by regularly engaging with management across various functional areas, balancing departmental goals with the broader organizational vision
• Promote and enhance team collaboration, ensuring alignment with overall company objectives
• Add levity to everyone’s day by remembering that laughter and fun are a core part of high performance culture
• Build a transparent culture both with whom you support as well as the broader EA and Omada community, ensuring team members are well-informed and can rely on you
• Communicate the alignment between departmental work and the company’s mission consistently, fostering a sense of belonging and motivation among team members

Preferred Qualifications

• Experience supporting a CEO of either a later stage private or a public company as well as managing public company Board needs
• Expertise in event and meeting planning
• Proven experience supporting multiple executives, demonstrating flexibility and adaptability
• Proficiency in G Suite and MS Office, with advanced skills in tools like GMail, GCalendar, Drive, and Slack
• Familiarity with Workday or similar travel/expense management systems

Benefits

• Competitive salary with generous annual cash bonus
• Equity Shares
• Remote first work from home culture
• Flexible vacation to help you rest, recharge, and connect with loved ones
• Generous parental leave
• Health, dental, and vision insurance (and above market employer contributions)
• 401k retirement savings plan
• Work from Home stipend